Sr. Office Coordinator
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At a glance
Job overview
SeaWorld / United Parks is hiring a Sr. Office Coordinator. The Sr. Office Coordinator at Busch Gardens plays a key role in maintaining department records, managing office machinery, and processing financial documentation. This position involves coordinating with vendors, assisting with contract administration, and distributing mail. The coordinator will also input large amounts of data and maintain confidential files, contributing to a fun and fast-paced environment.
Key focus areas include Maintain department payroll, ambassador, purchasing, and administrative files, Manage office machinery, i.e., copiers, printers, fax machines, and computers, and Prepare requisitions, track orders, process invoice and payment documentation, verify coding, follow up on approvals, and maintain vendor setup and related records.
Successful candidates bring 3+ Years Related Experience, Able To Lift 25 Pounds, and Able To Push/Pull 50 Pounds. Important skills include Microsoft Office, Communication, Multitask, Adapt To Changes, Work With Minimal Supervision, and Maintain Confidentiality.
Skills & qualifications
Skills
Qualifications
Full job description
Busch Gardens is a place of thrills, fun and positive, lasting memories. And that's just what its like to work here! As a key member of our team, you'll play a major role in bringing happiness and excitement to people from around the world. If you're dedicated, dependable and driven to deliver exceptional guest service, this is a place for you!
What You Get To Do
- Maintain department payroll, ambassador, purchasing, and administrative files
- Manage office machinery, i.e., copiers, printers, fax machines, and computers
- Prepare requisitions, track orders, process invoice and payment documentation, verify coding, follow up on approvals, and maintain vendor setup and related records
- Assist with contract administration by organizing agreements, tracking key dates and renewals, routing documents for review and signature, and maintaining contract files
- Assist with preparing and processing revenue adjustment entries and related supporting documentation
- Coordinate with vendors and internal partners to address order, billing, service, and documentation issues in a timely manner
- Distribute incoming and outgoing mail
- Input large amounts of data
- Maintain, process, and control confidential files and records
- Perform other duties as assigned What It Takes to Succeed
- Must have at least 3 years of related experience
- Must have working knowledge of Microsoft Office applications
- Must have excellent written and verbal communication skills
- Must be able to multitask and adapt to changes in a fast-paced work environment
- Must be able to work with minimal supervision and maintain confidentiality
- Must be able to lift 25 pounds
- Must be able to push/pull 50 pounds
- Must be able to work indoors with or without AC for the entire shift
- Must be available to work varying shifts/hours based on business needs, including opening, mid-, and closing shifts; nights, weekends, and holidays
- Office experience and knowledge of the organization preferred
Compensation: 15.00 USD
The perks of the position: Ambassadors will enjoy a fun, fast-paced environment, and great teammates, as well as:
- FREE park admission
- Discounts on park admission tickets and passes for family and friends
- Park discounts on food, merchandise, etc.
- Scholarship opportunities
- Exclusive employee events and giveaways
EEO Employer:
SEAWORLD PARKS & ENTERTAINMENT IS AN EQUAL OPPORTUNITY EMPLOYER. ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO AGE, RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, SEXUAL ORIENTATION, PREGNANCY, GENDER IDENTITY OR EXPRESSION, DISABILITY OR COVERED VETERAN STATUS.
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