Olive Jobs
Higgsfield AI logo

HR Admin

Higgsfield AI

Almaty, KazakhstanFull-timeNo compensation foundPosted 3w agoVerified open 5 days ago
Evaluate my fit

Most applications go out cold — see where you stand first. No sign-up to start.

Don't just apply. Show up ready.

Olive works from this exact posting — no sign-up to start.

Evaluate your fitSee where you stand — strengths, gaps, and what to fix first.Get started →Tailor your résuméRewritten against this posting, with a diff of every change.Get started →Practice the interviewA voice mock interview built from this job description.Get started →

At a glance

Compensation
No compensation found
Location
Almaty, Kazakhstan
Schedule
Full-time
Work Authorization
Not specified

Job overview

Higgsfield AI is hiring a HR Admin. Higgsfield AI is seeking an HR Admin to join their fast-scaling generative AI company. This role involves maintaining HR documentation, managing onboarding and offboarding, and ensuring compliance with the Labour Code of the Republic of Kazakhstan. The ideal candidate will possess high energy, extreme ownership, attention to detail, and discretion in handling confidential information.

Key focus areas include Prepare, issue, and maintain HR documentation in accordance with the Labour Code of the Republic of Kazakhstan, Run the administrative side of onboarding and offboarding, and Maintain accurate and up-to-date personnel files and HRIS data.

Successful candidates bring Hands-on Experience In HR Administration In Kazakhstan. Important skills include High Energy, Agency, Extreme Ownership, Obsessive Attention To Detail, Speed, and Reliability. Preferred (not required): Employment Of Foreign Nationals In Kazakhstan, 1C:ЗУП, Payroll Software, and HR Software.

Skills & qualifications

RequiredNice to have

Skills

High EnergyAgencyExtreme OwnershipObsessive Attention to DetailSpeedReliabilityComfort With AmbiguityDiscretionProfessionalismHR AdministrationLabour Code of the Republic of KazakhstanEmployment Contracts PreparationPersonnel Files MaintenanceStatutory HR Records MaintenanceHRISData ManagementOrganizational SkillsEnglishRussianKazakhEmployment of Foreign Nationals in Kazakhstan1C:ЗУПPayroll SoftwareHR Software

Qualifications

Hands-on Experience in HR Administration in KazakhstanExperience With Employment of Foreign Nationals in KazakhstanExperience in a Fast-Growing Startup or International Company

Full job description

WHY WORK AT HIGGSFIELD AI?

Higgsfield AI is the fastest-scaling generative AI company in history, hitting $500M in annual revenue run rate, 25M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.

WHO WE ARE LOOKING FOR

Everyone at Higgsfield is an A-player. We're looking for an HR Admin who brings:

  • High energy, agency, and extreme ownership over their scope.

  • Obsessive attention to detail — documents, dates, and records are always in perfect order.

  • Speed and reliability: things get done fully, on time, without reminders.

  • Comfort with ambiguity and a fast-changing, high-intensity environment.

  • Discretion and professionalism when handling confidential employee information.

WHAT YOU WILL WORK ON

  • Prepare, issue, and maintain HR documentation: employment contracts, amendments, internal orders, policies, leave records, and other statutory documents in accordance with the Labour Code of the Republic of Kazakhstan.

  • Run the administrative side of onboarding and offboarding: contract preparation, document collection and verification, and regulatory registrations where required.

  • Maintain accurate and up-to-date personnel files and HRIS data for all employees.

  • Track and administer vacations, sick leaves, business trips, and other absences, keeping all supporting documentation compliant.

  • Support the relocation of international employees on the documentation side: employment formalities, permits-related paperwork, and coordination with migration service providers.

  • Prepare reports and data required by local authorities and internal stakeholders.

  • Support audits, inspections, and internal reviews with complete, well-organized records.

  • Work closely with the HR team, accounting, and external advisors (legal, migration services) to keep day-to-day HR administration fully compliant.

YOUR MUST-HAVES

  • Hands-on experience in HR administration in Kazakhstan, with solid practical knowledge of the Labour Code of the Republic of Kazakhstan.

  • Proven experience preparing and maintaining employment contracts, orders, personnel files, and statutory HR records in full legal compliance.

  • Experience with HRIS or similar systems and confident data management skills.

  • High attention to detail and strong organizational skills.

  • Excellent written and spoken English, Russian & Kazakh

YOUR GOOD-TO-HAVES

  • Experience with employment of foreign nationals in Kazakhstan (work permits, migration registrations, coordination with authorities).

  • Experience in a fast-growing startup or international company.

  • Familiarity with 1C:ЗУП or similar payroll/HR software.

THE DEAL

  • Full-time, on-site role in our Almaty office.

  • Competitive salary in USD.

  • Opportunity to grow alongside one of the fastest-scaling AI companies globally.

  • High ownership, fast learning, and meaningful impact from day one.

You've read the whole posting — now see how you match it.

Evaluate my fit