Payroll and Accounting Operations Specialist

York Technical College, a member of the South Carolina Technical and Comprehensive Education System, is a public, two-year institution of higher education that offers a variety of associate degrees, diplomas, and certificates. Through maximizing student success, the College seeks to contribute to the economic growth and development of York, Lancaster, and Chester counties and of the State.

The Payroll and Accounting Operations Specialist performs the following functions:

• Payroll Administration - Coordinates and processes payroll for temporary employees. Reviews approved time records for completeness, verifies hours, pay rates, account coding, and required authorizations, and ensures payroll information is submitted accurately and within established deadlines. Maintains payroll records, monitors temporary assignments and funding information, investigates discrepancies, and works with supervisors, Human Resources, and Accounting Services to resolve payroll issues. Provides support for regular and supplemental payroll processes as directed. Ensures payroll transactions comply with applicable requirements and College procedures.

• Financial Reconciliation and Reporting - Manages financial processes by applying generally accepted accounting principles (GAAP) to reconcile and maintain accurate records for budgeting, risk management, and telephone services. Performs monthly and quarterly reconciliations of financial accounts, investigates discrepancies, and ensures compliance. Prepares detailed financial reports to ensure compliance and supports informed decision-making and forecasting by senior management.

• Financial Process Support - Provides support for essential financial functions to ensure operational continuity and accuracy. Assists in the preparation and review of journal entries and account adjustments to ensure compliance.

• Contract and Insurance Coordination - Manages the review, processing, and documentation of vendor contracts, ensuring meticulous record-keeping and compliance with institutional policies, accuracy of terms, and proper alignment with budgetary constraints. Serves as the insurance coordinator, updating liability information, supporting risk management, and maintaining accurate documentation.

• Administrative Tasks - Performs financial administrative tasks, such as maintaining records, processing forms, and coordinating documentation for financial processes, to support the Chief Financial Officer and Business Services team.

Associate degree in accounting, finance, business administration, or a related field and at least two years of relevant payroll, accounting, or financial operations experience. Relevant experience may substitute for the required education on a year-for-year basis.

Experience processing payroll in a public-sector or higher education environment. Experience using integrated payroll, accounting, or enterprise resource planning systems.

Applicants indicating degree(s) on the application may be required to provide unofficial copies of transcripts in the application process and official transcript upon hire.