OPS Fiscal Analyst

Position Summary 

This position will work with the AVCGP Program Managers and fiduciary partner to ensure timely payments to grantees, monitor both the fiduciary and technical assistance partners for fiscal and contract compliance, assist with the preparation of city budgets and quarterly reports, and prepare expenditure reports and reconciliations for all other OPS grants.  

This is a financial position that will report directly to the OPS Director of Finance & Administration. 

Essential Functions 

The OPS Fiscal Analyst will be responsible for the following duties: 

Anti-Violence Community Partnership Grants (AVCPG) 

• Attend weekly meetings with AVCPG program managers and fiduciary partner agency.  

• Work directly with grantees to resolve any budgetary/financial reporting issues. 

• Attend meetings with grantees. 

• Monitor grant compliance by reviewing and approving grantees’ supporting documentation submitted with spending reports. 

• Monitor contract compliance of fiduciary partner agency. 

• Ensure timely and accurate payments to grantees through collaboration with fiscal partner agency and AVCGP program staff. 

• Ensure timely and accurate payments to fiduciary partner agency and technical assistance providers. 

• Work with the fiduciary partner agency to resolve any grantee payment and/or budgetary issues. 

OPS Financial Administration 

• Assist with the Preparation of the department’s Operating Budget and Target Budget. 

• Assist with the preparation of the department’s quarterly budget Updates. 

• Prepare and submit grant expenditure reports to grantor agencies. 

• Track all revenue receivables due to the department. 

• Other duties as required. 

Competencies, Knowledge, Skills, and Abilities 

Knowledge of: 

• Accounting principles and practices 

• Microsoft Office Suite Software 

• City systems (FAMIS and ACIS) recommended but not required. 

Skills: 

• Strong communication and problem-solving skills 

• Strong organizational skills and attention to detail 

Ability to: 

• Analyze and comprehend organizational and procedural problems and make recommendations. 

• Implement policy and procedural changes. 

• Establish and maintain effective working relationships with departmental staff, contracted agencies, and the public. 

• Maintain accurate and complete financial records. 

Preferred Education and Experience: 

• Completion of a bachelor’s degree program at an accredited college or university with major course work in accounting, finance or business administration. 

• Three (3) years of experience in budget, accounting or auditing at a governmental agency or non-profit organization. 

TO APPLY:   Interested candidates must submit a cover letter, resume, and references.

Salary Range: $72,000 - $85,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx