Scheduling Coordinator

Description

Duties and Responsibilities Include:  Schedules examinations through IME Centric or office specific system database.  Schedules and confirms appointment dates and times with physicians' offices.  Communicates with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images.  Coordinates with the client to obtain required medical records prior to examination.  Prepares the chart by ensuring all records required are included, creates a cover letter detailing specific client questions, issues, and service requests and routes to the provider and/or to the exam location prior to examination.  Prepares and sends exam notification letters daily.  Communicates with physicians, clients and or examinees regarding any schedule changes. Responsible to submit client invoice and/or issue to accounting if charges are incurred.  When required, responsible for ensuring prompt pre-payment for services issued.  Coordinates ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed. Ensures the appropriate steps are taken to cancel and/or reschedule services upon appointment change or cancellation.  Handles and responds promptly to incoming calls, e- mails or faxes from physicians or clients requesting report status and/or information.  Provides support and/or coverage to satellite offices as needed.  Arrange lodging and or transportation for out-of-town examinees, assists with directions, etc.  Processes mail, deliveries and shipments as needed.  Participate in various educational and or training activities as required.  Perform other duties as assigned.

Skills

ms excel

Top Skills Details

ms excel

Additional Skills & Qualifications

Education and/or Experience  High school diploma or equivalent required.  A minimum of one year related experience; or equivalent combination of training and experience.  Experience in a medical office preferred. QUALIFICATIONS  Ability to consistently handle multiple phone lines with heavy call volume.  Ability to operate computer, fax, copier, scanner, and telephone.  Must be able to type a minimum of 35 W.P.M.  Ability to follow instructions and respond to upper managements’ directions accurately.  Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.  Must demonstrate exceptional communication skills.  Must be able to work independently, prioritize work activities and use time efficiently.  Must be able to maintain confidentiality.  Must be able to demonstrate and promote a positive team -oriented environment.  Must be able to stay focused and concentrate under normal or heavy distractions

Experience Level

Entry Level

Job Type & Location

This is a Contract to Hire position based out of Woodbury, NY.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Woodbury,NY.

Application Deadline

This position is anticipated to close on Aug 25, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.