Executive Administrative Assistant

Bosch Global Software Technologies Private Limited (BGSW) is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide dedicated support to the Vice President while overseeing the day-to-day administrative operations at the BOSCH Farmington Hills office.

This role requires exceptional organizational skills, sound judgment, discretion in handling confidential information, and the ability to manage multiple priorities in a dynamic engineering and customer-focused environment. The successful candidate will serve as a trusted partner to the VP, enabling efficient execution of leadership priorities while ensuring smooth office operations.

Key Responsibilities

Executive Support

• Manage the Vice President's calendar, appointments, and meeting schedules.

• Coordinate domestic and international travel arrangements, including itineraries, accommodations, visas (when required), and expense reporting.

• Prepare meeting agendas, presentations, reports, and executive correspondence.

• Screen and prioritize meeting requests and coordinate with internal and external stakeholders.

• Support leadership meetings by preparing materials, taking meeting minutes, and tracking action items.

• Handle confidential information with the highest level of professionalism and discretion. Office Operations

• Oversee the day-to-day administrative operations of the Farmington Hills office.

• Coordinate facility-related activities, office maintenance, vendor services, and office supplies.

• Serve as the primary administrative point of contact for office operations. Customer & Leadership Coordination

• Coordinate customer visits, executive briefings, workshops, and leadership reviews.

• Manage visitor logistics, meeting room scheduling, catering, and event coordination.

• Ensure a professional experience for customers, partners, and senior leadership visitors. Engineering & Business Support

• Support engineering leadership with administrative coordination for customer programs and strategic initiatives.

• Coordinate onboarding logistics for employees, contractors, and visiting associates.

• Assist with purchase requisitions, invoice processing, vendor coordination, and budget tracking.

• Maintain administrative records and documentation. Global Coordination

• Schedule meetings across North America, Europe, India, and Mexico while accommodating multiple time zones.

• Coordinate logistics for global leadership visits, engineering workshops, and cross-functional meetings.

• Support communications between global teams and business units. Employee Engagement

• Organize leadership town halls, employee engagement activities, team events, and recognition programs.

• Support internal communications and leadership announcements.

• Bachelor’s degree or equivalent combination of education and experience.

• 5–8 years of experience providing executive-level support to senior leaders, including Directors, Vice Presidents, or higher.

• Prior experience in an engineering, automotive, technology, or consulting environment is preferred.

• Excellent written and verbal communication skills.

• Strong organizational, planning, and time-management abilities.

• Ability to work independently with minimal supervision.

• High degree of professionalism, confidentiality, and executive presence. Technical Skills

• Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Microsoft Teams and SharePoint

• SAP or similar ERP systems (preferred)

• Travel and expense management tools

• Strong presentation and document preparation skills Key Competencies

• Executive-level professionalism

• Excellent communication and interpersonal skills

• Strong organizational and multitasking abilities

• High attention to detail

• Customer-focused mindset

• Ability to anticipate needs and take initiative

• Confidentiality and sound judgment

• Ability to thrive in a fast-paced, global environment Preferred Experience

• Supporting a Vice President or senior executive.

• Coordinating customer visits and executive meetings.

• Working with global teams across multiple regions.

• Experience in engineering services, software, automotive, or digital transformation organizations. Indefinite U.S. work authorized individuals only.  Future sponsorship for work authorization unavailable. 

In addition to your base salary, Bosch offers a comprehensive benefits package that includes health, dental, and vision plans; health savings accounts (HSA); flexible spending accounts; 401(K) retirement plans with an employer match; wellness programs; life insurance; short- and long-term disability insurance; paid time off; parental leave, adoption assistance; and reimbursement of education expenses.

Learn more about our full benefits offerings by visiting:  www.myboschbenefits.com.  Pay ranges included in the postings generally reflect base salary; certain positions may include bonus, commission, or additional benefits.

Equal Opportunity Employer, including disability / veterans   

*Bosch adheres to Federal, State, and Local laws regarding drug-testing. Employment is contingent upon the successful completion of a drug screen and background check. Candidates who have been offered the position must pass both screenings before their start date.  

BOSCH is a proud supporter of STEM (Science, Technology, Engineering & Mathematics) Initiatives

• FIRST Robotics (For Inspiration and Recognition of Science and Technology) 
• AWIM  (A World In Motion) #LI- AZ1