Temporary - Administrative Assistant

Temporary - Administrative Assistant - 260265 : N/A Description This position is responsible for providing administrative support to IEEE’s Power & Energy Society (PES). The Administrative Assistant provides comprehensive administrative, project-coordination, and operational support to ensure the efficient day-to-day functioning of the office. Working closely with staff, volunteers, members, vendors, and external stakeholders, the incumbent manages correspondence, records, schedules, and logistics; coordinates meetings and events; tracks projects across multiple concurrent workstreams; and maintains accurate data and reporting.    Specific duties include but not limited to:

• Create agendas and set up Webex 

• Provides administrative support for  educational programs and initiatives

• Builds and maintains  communications, such as e-newsletter and publications 

• Set up Purchase Orders and ensure expeditious expense reimbursement requests 

• Perform data gathering, basic analysis, and issue resolution of core society business functions as needed 

• Assist with Salesforce User Testing for PES Committee Management System 

• Update web and social media outlets

• Coordinate PES Technical Activities awards program

• Prepare payments to vendors

• Assist with publicity and promotional collateral materials

• Answer inquiries from members

• Answers customer mailbox inquiries promptly and professionally

• Responds to emails and other digital queries and correspondence.

• Drafts and edits letters, reports, and other documents

• Inputs and updates information in databases and spreadsheets with a high degree of accuracy

• Uses Google Workspace and Microsoft Office to create, edit, and share documents, spreadsheets, and presentations efficiently

• Conducts research as requested and compiles and summarizes information for reports or presentations.

• Schedules meetings, prepares meeting agendas, and takes meeting minutes

• Builds and maintains master schedules and timelines, tracks deadlines across multiple concurrent workstreams, and follows up to keep projects on track

• Tracks budgets against actuals, flags variances, and prepares clear summaries to support committee decision-making   Qualifications Skills and Requirements:

• Ability to read and comprehend work documents and business correspondence

• Must be able to write clear and effective correspondence using proper English grammar and syntax and have excellent proofreading skills

• Must have strong customer focus and interpersonal skills. Ability to build relationships and interact with all levels of staff, external vendors, members/volunteers, and/or other clients

• Ability to apply instructions and established procedures and guidelines and choose a solution from prescribed options

• Must be able to balance multiple tasks and effectively prioritize and anticipate needs

• Proficiency in MS Office applications especially MS Word, Excel, and PowerPoint, use of internet and web-based email

• Must be familiar with systems/applications utilized by the department for expense management, procurement, budgeting, and other business activities   MIN: $20.00 MAX: $25.00 Job : Administration Primary Location : United States-New Jersey-Piscataway : Schedule : Full-time Job Type : Temporary Job Posting : Jul 21, 2026, 7:58:45 AM

Req ID: 260265