Secretary (OA)

This position is assigned to the Department of Veterans Affairs, Veterans Health Administration, at the Southern Arizona Health Care System (SAVAHCS) in the Engineering Service. The primary purpose of the position is to provide day-to-day administrative assistance to the Chief of the Engineering Service. In addition, the incumbent receives tasks from the management group which includes the Chief, Assistant Chief, AO, and other department managers and supervisors. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/24/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Receiving and reviewing all incoming correspondence, publications, regulations and directives, and ensuring tasks, reports, and other action items are completed timely; maintaining logs on correspondence and reports and ensuring timely reply or action has been taken; Independently arranging meetings and conferences; Preparing final documents and various other correspondence from recorded/verbal dictation, rough drafts, rough notes of engineers and other employees; Entering employee's attendance and leave information daily. Must be able to type 40 words per minute. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Duties include but not limited: Managing requests for information and resolving a variety of administrative inquiries both from within and outside of SAVAHCS. Screening calls and visitors, and ensuring follow-up inquiries are referred to appropriate personnel based on knowledge of programs and/or operations. Receiving and reviewing all incoming correspondence, publications, regulations and directives, and ensuring tasks, reports, and other action items are completed timely by independently distributing work to appropriate staff member and departments. Managing office supplies for Engineering Service by developing and managing inventory and adjusting supply volumes based upon the usage rates and customer needs. Responding to requests regarding Engineering Service functions and personally preparing responses from source material; anticipating need for information and systematically preparing material for immediate availability; following up on required actions and informing appropriate personnel. Maintaining logs on correspondence and reports and ensuring timely reply or action has been taken. Preparing final documents and various other correspondence from recorded/verbal dictation, rough drafts, rough notes of engineers and other employees, including highly technical and complex terminology of an engineering, architectural and construction nature. Entering employee's attendance and leave information daily. Posting includes regular hours, days worked, overtime, holiday pay, differential, compensatory time earned or taken, any applicable premium pay, absence for Leave Without Pay (LWOP), Absence without Leave (AWOL), military leave, annual and sick leave, Authorized Absence (AA) and changes in T&L units. Preparing corrected timecards as needed. Work Schedule: Monday to Friday, 8:00 a.m. - 4:30 p.m. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD11278A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Education There is no educational substitution at this grade level.