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Office Coordinator and Project Management Assistant

In-Place Machining Co., Inc.

Rossville, GAJobNo compensation foundTracked 1w agoSeen in employer's feed 3 days ago
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At a glance

Compensation
No compensation found
Location
Rossville, GA
Work Authorization
Not specified

Job overview

In-Place Machining Co., Inc. is hiring an Office Coordinator and Project Management Assistant. This position is responsible for general office administration and assisting project management workflow.

Key focus areas include Coordinate and issue purchase orders, Reconcile A/P invoices and verify delivery before payment processing, and Review timekeeping and payroll registers for accuracy.

Important skills include Work Ethic, Personal Integrity, Microsoft Word, Excel, Outlook, and PowerPoint. Preferred (not required): Electronic Filing System Organization, Purchase Order Coordination, A/P Invoice Reconciliation, and Timekeeping Review.

Skills & qualifications

RequiredNice to have

Skills

Work EthicPersonal IntegrityMicrosoft WordExcelOutlookPowerPointPDF Editing SoftwareConfidentialityHandling Sensitive InformationCommunicationElectronic Filing System OrganizationPurchase Order CoordinationA/P Invoice ReconciliationTimekeeping ReviewPayroll Register ReviewOffice Phone ManagementWeb Inquiries ManagementCompany Email ManagementPaylocityConcurTravel Arrangements CoordinationFiling System MaintenanceDigitizing Paper FilesInvoicingAccounts ReceivableProcurementOrder TrackingFreight Shipping CoordinationProject Schedules MaintenanceMaster Schedule MaintenanceResource AllocationWelder Continuity Logs MaintenanceEmployee OnboardingEmployee Training Program CoordinationFitness for Duty Program CoordinationMS Project

Qualifications

High School Diploma2+ Years General Office Administration ExperienceSome CollegeBachelor's Degree

Full job description

Office Coordinator and Project Management Assistant

Rossville, GA (http://maps.google.com/maps?q=1754+Happy+Valley+Road+Rossville+GA+USA+30741)

Description

Job Overview:This position is responsible for general office administration and assisting project management workflow.

Responsibilities and Duties:

  • Office Coordination

  • Ensure electronic filing system stays organized + continuous improvement

  • Coordinate, issue, and/or organize purchase orders

  • Reconcile A/P invoices and receiving to verify delivery before payment processing

  • Review timekeeping and payroll registers for accuracy

  • Incoming communications: office phone, web inquiries, company email

  • Become resident expert in timekeeping, payroll, and expense management software (currently: Paylocity and Concur)

  • Coordinate travel arrangements

Project Management Assistance

  • Maintain filing system + continuous improvement, digitize legacy paper files

  • Invoicing and accounts receivable, in conjunction with the project manager

  • Purchasing, tracking orders

  • Coordinate freight shipping activities

  • Maintain project schedules

  • Maintain master schedule for all projects and resource allocation

  • Maintain welder continuity logs

  • Coordinate travel arrangements

Human Resources Coordination

  • Employee onboarding

  • Employee training program

  • Fitness for duty program

  • Other duties not specifically listed which are essential to this position and the success of the organization

Requirements

Qualifications:

  • Exemplary work ethic and personal integrity

  • High school diploma required (some college or bachelor’s degree preferred)

  • Two+ years of general office administration experience

  • Must be proficient using Word, Excel, Outlook, PowerPoint, and PDF editing software, MS Project experience is a plus

  • Must be able to maintain confidentiality and handle sensitive information with maturity

  • Must have excellent communication skills (written and verbal)

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