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EA and Operations Specialist - Bay Area

Level AI

CAFull-time$40–120K/yrPosted 1mo agoVerified open 5 days ago
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At a glance

Compensation
$40–120K/yr
Location
CA
Schedule
Full-time
Work Authorization
Not specified

Job overview

Level AI is hiring an EA and Operations Specialist - Bay Area. Level AI seeks a highly organized Operations Specialist to partner with senior leadership, providing executive support, managing day‑to‑day operational workflows, tracking priorities and KPIs, and handling hiring, onboarding, documentation, and offsite events in a fast‑paced startup environment.

Key focus areas include Provide executive‑level support to senior leadership (calendar, meetings, travel), Own day‑to‑day operational workflows that keep the company running efficiently, and Track leadership priorities, KPIs, and action items.

Successful candidates bring 3+ Years As Executive Assistant, Operations Specialist, Or Similar Role, Experience Supporting Senior Executives In High-Growth Environments, and Comfortable Working In-Office With Leadership. Important skills include Executive Support, Business Operations, Offsite Management, Working With Ambiguity, Rapidly Shifting Priorities, and Strong Organization.

Skills & qualifications

RequiredNice to have

Skills

Executive SupportBusiness OperationsOffsite ManagementWorking With AmbiguityRapidly Shifting PrioritiesStrong OrganizationCommunicationJudgmentSelf-Starter MindsetBias Toward ActionOwnership

Qualifications

3+ Years as Executive Assistant, Operations Specialist, or Similar RoleExperience Supporting Senior Executives in High-Growth EnvironmentsComfortable Working in-Office With Leadership

Full job description

Level AI is a fast-growing, AI-first Customer Experience Intelligence platform backed by top-tier investors and founded by leaders from Amazon, Google, and Meta.   Role - We’re looking for a highly organized Operations Specialist to partner closely with senior leadership and help run the business day to day. This in-office role combines executive support , business operations , and offsite management in a fast-paced startup environment.   Responsibilities:

  • Provide executive-level support to senior leadership (calendar, meetings, travel)

  • Own day-to-day operational workflows that keep the company running efficiently

  • Track leadership priorities, KPIs, and action items

  • Support hiring operations and onboarding

  • Help maintain internal documentation, policies, and operating cadences -  Plan and execute leadership and company offsites end-to-end

  • Support ad-hoc strategic and operational projects as the business scales   Qualifications:

  • 3+ years of experience as an Executive Assistant, Operations Specialist, or similar role in a startup or fast-paced environment

  • Experience supporting senior executives in high-growth environments

  • Comfort working with ambiguity and rapidly shifting priorities

  • Strong organization, communication, and judgment

  • Self-starter mindset with a bias toward action and ownership

  • Comfortable working in-office with leadership   Why Level AI:

  • High-impact, founder-facing role

  • Broad ownership and visibility

  • Competitive compensation and benefits

  • Opportunity to grow with a category-defining AI company

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