Administrative Officer (Resource Management Specialist)

Summary

The USDA Food Safety and Inspection Service (FSIS) is the public health regulatory agency responsible for ensuring the safety of meat, poultry, Siluriformes, and processed eggs. This position is located at the headquarters level of FSIS as a part of a combined resource management activity that can have positions assigned to every major program. The intent is to allow positions to be flexed between programs as requirements allow and to ensure mission requirements are met as needed.

Duties

• Analyze staffing levels, travel, materials, and related requirements to provide cost data and information for program planning and evaluation activities.
• Advise management officials on financial matters and administer department’s annual budget accounts.
• Evaluate budgetary and fiscal data for consistency with estimates, current program operations, and anticipated changes in mission, staffing, and funding.
• Maintain proper financial balances and distribute resources within planned limitations to maximize benefits from available resources.
• Compile, consolidate, analyze, and synthesize OA requirements into a unified financial plan considering needs and cost trends for travel, supplies, training, and staffing.
• Advise management officials on human resources matters by coordinating organizational needs with human resources office requirements.
• Review completed position descriptions and work plans for format and uniformity before submission to the human resources office.
• Identify and research problems in administrative and clerical support areas, including distribution and changes in employee status.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Specialized Experience: Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for grade level advertised. The specialized experience requirements for this position are: To qualify for the Administrative Officer GS-12 level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to the GS-11 level in the that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position. Specialized experience must reflect independent application of advanced administrative management practices across budget, human resources, procurement, and organizational support functions within a complex program environment. Your resume must show you have performed all duties similar to these: Providing guidance on preparing, revising, monitoring, and evaluating budget estimates and FTE needs; maintaining financial controls; and ensuring the equitable and efficient distribution of financial resources. Acting as a liaison with HR to advise management officials on human resources matters and coordinating organizational needs on HR matters. Coordinating administrative support structures for the office, including those involving executive correspondence, budget, and travel. Identifying and resolving complex administrative problems impacting financial management, travel, logistics, and other office operations, often under conditions requiring independent judgment, competing priorities, and limited guidance. Overseeing procurement matters for the office, ensuring adherence to Federal and Agency acquisition policies. Providing tactful and effective communication with internal and external partners. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

To qualify for a GS-0341-12 position, you must meet the specialized experience; there is not education substitute for this grade. For definitive requirements, please refer to the OPM Administrative Officer Series (0341) standards How You Will Be Evaluated

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Decision Making Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position. Applicants who meet the minimum qualification requirements and are determined to be among the best qualified candidates will be referred to the hiring manager for consideration. Non-Competitive candidates and applicants under some special hiring authorities need to meet minimum qualifications to be referred. NOTE: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered to more accurately reflect the submitted documentation. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service. Clicking the link below will present a preview of the application form; i.e. the online questionnaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the "Apply" button to the right. To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13026467 Other Information

Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period. For more information on applying under special hiring authorities such as the Veterans Recruitment Appointment (VRA), 30 percent disabled veterans, certain military spouses, Schedule A Disabled, etc., explore the different Hiring Paths on the USAJOBS website. Land Management Workforce Flexibility Act (LMWFA) provides current or former temporary or term employees of federal land management agencies opportunity to compete for permanent competitive service positions. Individuals must have more than 24 months of service without a break between appointments of two or more years. Service must be in the competitive service and have been at a successful level of performance or better. Refer to PUBLIC LAW 114-47-AUG. 7, 2015 for more information. Assignment Restrictions: FSIS Directive 4735.9, Office of Field Operations Assignment Restrictions and Rules on Gifts from Regulated Industry, sets out the Agency's requirements regarding employee assignment restrictions, as it pertains to family and personal relationships. Please read before applying. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.