Firm Administrator OOJ - 34932
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At a glance
Requirements
Credentials this posting asks for.
Job overview
Hatch Global Search is hiring a Firm Administrator OOJ - 34932. A Firm Administrator oversees a law firm's daily operations, including administration, personnel, finances, facilities, and marketing. This role involves working closely with partners on policy and decision-making, managing non-attorney staff, and ensuring smooth office operations by coordinating technology, facilities, and administrative tasks to optimize efficiency and profitability.
Key focus areas include Managing the day-to-day operations of a law firm, Overseeing non-attorney staff like legal assistants and paralegals, and Handling financial management including billing and budgeting.
Successful candidates bring Bachelor's Degree in Human Resources/Business Administration/Finance, 5+ Years Senior Management Experience, and Ability to Work Out of 4 Offices. Important skills include Organizational Skills, Time Management, Communication, Interpersonal Skills, Legal Software, and Financial Acumen.
Skills & qualifications
Skills
Qualifications
Full job description
Job Description
A Firm Administrator is a management-level role overseeing a firm's daily operations, encompassing areas like administration, personnel, finances, facilities, and marketing, working closely with partners on policy and decision-making.
Firm Administrator
Pay Rate: $120 000-130 000
MAIN RESPOSNIBILITIES:
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Managing the day-to-day operations of a law firm, overseeing non-attorney staff like legal assistants and paralegals, handling financial management including billing and budgeting, managing human resources, and ensuring smooth office operations by coordinating technology, facilities, and administrative tasks, all while working closely with attorneys to optimize efficiency and profitability. Financial Management:
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Overseeing the billing and invoicing process, including client fee collection
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Managing firm budget and expenses
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Preparing financial reports and analyzing financial data Operations Management:
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Maintaining office facilities and technology infrastructure
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Managing office supplies and vendor relationships
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Implementing and maintaining case management systems Human Resources:
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Ensuring compliance with employment laws
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Managing employee benefits and payroll Staff Management:
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Hiring, training, and supervising non-attorney staff including legal assistants, paralegals, and administrative personnel.
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Performance evaluations and employee development
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Addressing staff concerns and disciplinary actions Qualifications
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A bachelor’s degree in human resources, business administration, finance, or a related field is required.
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At least five years of experience in a senior management position
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Ability to work out of 4 offices
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Prior experience working at a law firm in a similar role is a plus
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Strong organizational and time management skills
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Excellent communication and interpersonal skills
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Proficiency in legal software and technology
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Financial acumen and budgeting expertise
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Ability to handle confidential information Why is This a Great Opportunity
Our client is a law firm specializing in Elder Law and Trust & Estate Planning. With four (4) offices on Long Island, they are expanding and seek a firm administrator to work out of their Smithtown, NY Office. The position is full-time in the office. (3 days in Smithtown and 2 days at their other locations).
Salary is between 120K – 130K plus solid benefits
OOJ - 34932
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