Administrative Assistant - Medical
Most applications go out cold — see where you stand first. No sign-up to start.
Don't just apply. Show up ready.
Olive works from this exact posting — no sign-up to start.
At a glance
Job overview
State of Montana is hiring an Administrative Assistant - Medical. The Montana Department of Public Health and Human Services seeks an Administrative Assistant, Medical Services to support the Medical Director and Medical Services at Montana State Hospital. The role provides administrative assistance, scheduling and logistical oversight for patient hearings and provider meetings, and requires strong office practices, recordkeeping, minute taking, and professional communication. The position offers a public service environment with comprehensive benefits.
Key focus areas include Provide administrative support to the Medical Director and Medical Services., Schedule and oversee logistics for patient hearings and provider meetings., and Maintain office practices, recordkeeping, filing, letter writing, and meeting minutes..
Important skills include Windows, Microsoft Word, Excel, Outlook, Access, and Standard Office Equipment.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Montana State Hospital. TheAdministrative Assistant, Medical Servicesprovides administrative support to the Medical Director and Medical Services at Montana State Hospital. This position provides scheduling and logistical oversight for patient hearings and provider meetings. Why Join DPHHS Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence.By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents. The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience. Required for the first day of work: * Thorough knowledge of office practices and procedures. * Thorough knowledge of recordkeeping, filing, letter writing, taking meeting minutes, and professional communication procedures. * Must be able to work independently to organize workload to maximize efficiency and meet multiple priorities. * Must be able to work well with healthcare professionals, psychiatric patients and their families. * Must be able to communicate clearly and be able to maintain confidentiality when dealing with sensitive material. * Must be proficient in the use of standard office equipment and common software including Windows, Word, Excel, Outlook and Access. * Must have exemplary customer service skills. * Must have good interpersonal skills and be able to respond to stressful situations in a manner that helps the other individual de-escalate. * Ability to communicate effectively orally and in writing. Minimum Qualifications (Education and Experience): * High school diploma or equivalent. * Three years experience performing a variety of office support or clerical support. * Ability to type 45 wpm (net) with a minimum of 80% accuracy. * Pass skills-based Microsoft Excel test with a minimum score of 80%. * Experience in advanced Microsoft Word and Excel functions or other data management software preferred. * Other combinations of education and experience may be substituted on a case-by-case basis. Title: Administrative Assistant - Medical Location: Warm Springs Requisition ID: 26142068
You've read the whole posting — now see how you match it.