Team Assistant- C-suite Office

About ONE Championship ONE Championship is Asia’s largest global sports media property, and the world’s largest martial arts organization, hosting bouts across all styles of martial arts such as Muay Thai, Kickboxing, MMA, Grappling, etc. In addition to its digital platforms, ONE Championship broadcasts to over 2.6 billion potential viewers across 190 countries around the world with some of the largest global broadcasters, including Amazon Prime Video, Sky Sports, Globo, Channel 7 HD, U-NEXT, Seven Network, Disney+ Hotstar, and more.

We are now seeking a Team Assistant to provide support to our C-suites' Office.

Responsibilities:

• Complete a variety of administrative tasks for the C suites' Office including; managing an extremely active calendar of appointments, composing and preparing correspondences, scheduling meetings and interviews, and compiling documents for meetings, as necessary
• Be on track and well informed of upcoming commitments and events, attend meetings when required
• Research, prioritize, and follow up on incoming issues and concerns addressed to the C suites' Office, including those of a sensitive or confidential nature and determine appropriate course of action
• Act as the first point of contact, greeting visitors, dealing with correspondence and phone calls
• Proactively plan, coordinate and ensure all schedules are followed
• Arrange travel, accommodation and transport pick-up
• Ensure smooth communication between the C suites' Office and internal/external stakeholders
• Handle matters expeditiously and complete projects with deadline pressures
• Create meeting agendas, organize meeting materials, and collate reports
• Handle filing of business expenses
• Exercise absolute discretion at all times

Requirements:

• At least 2 years of experience in a Secretarial, Personal Assistant or Executive Assistant role
• Proficient in both English and Japanese
• Excellent written and verbal communication skills
• Highly detail-oriented with a critical degree of accuracy
• Strong organizational skills
• Exhibit good interpersonal skills and the ability to communicate with all levels of the organization
• Able to exercise good decision-making and problem-solving skills
• Tech-savvy and proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
• Demonstrated ability to work under pressure in a fast paced environment
• Able to maintain professionalism and discretion at all times
• Self-starter and adaptable