Equipment Administrative Assistant
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At a glance
Job overview
EMCOR Group is hiring an Equipment Administrative Assistant. S.A. Comunale seeks an Equipment Administrative Assistant to provide administrative support to the Equipment Logistics Manager and Fleet Department, handling fast‑paced, multi‑tasked duties focused on administration, organization, reporting, and data management within a leading fire protection, mechanical, and HVAC services company.
Key focus areas include Provide administrative support to the Equipment Manager and Equipment Department., Enter invoices after review and approval., and Email branches for updates and information needed to complete invoices..
Successful candidates bring High School Diploma Or GED and 3+ Years Administrative Or Coordinator Experience. Important skills include Administration, Organization, Reporting, Data Management, Administrative Support, and Data Entry.
Skills & qualifications
Skills
Qualifications
Full job description
About Us
We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Click the link below to watch a short video about S.A. Comunale.
https://comunale.com/application/files/5717/5459/5043/Sprinkler\_Highlight\_Vide\_LoRes.mp4
Job Summary
Job Title: Equipment Administrative Assistant
S.A. Comunale is seeking an Equipment Administrative Assistant.The primary function of this role is to provide administrative support to the Equipment Logistics Manager and Fleet Department.
This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, organization, reporting, and data management.
Essential Duties & Responsibilities
Primary duties and responsibilities include the following. Other duties may be assigned.
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Provide complete administrative support assistance to the Equipment Manager and Equipment Department.
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Enter invoices after they have been reviewed / approved.
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Email branches for updates and information needed to complete invoices.
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Email vendors for credit memos as needed.
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Complete shipping tabs and print bill of ladings.
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Verify addresses and contact information.
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Data entry to keep spreadsheets updated based on pickups or additional deliveries.
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Scan equipment requests for the branches / departments.
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Scan completed pickups and bill of ladings weekly.
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Enter & scan inspection updates as needed.
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Scan vendor repair invoices.
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Update yard equipment report.
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Backup to Equipment Logistics Manager for services calls and urgent requests.
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Attend any/all necessary meetings.
Qualifications
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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High school diploma or GED is required.
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3+ years of previous administrative or coordinator experience is required.
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Previous experience in the construction or equipment industry a plus
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Excellent time management and sense of urgency if required.
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Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.
#comunale
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=124103&hashed=-1861718606) .
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
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Job Locations US-OH-Barberton
ID 2026-51699
Company S. A. Comunale Co., Inc.
Category Administrative Services
Position Type Full-Time
Location Type Onsite
Posted Date 2 weeks ago (8/7/2026 10:49 AM)
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