Secretary (OA)

About the Position: This position is with the Army Sustainment Command at Tooele Army Depot. The Secretary (OA) supports the director by managing calendars, coordinating communications, and overseeing daily office operations. The incumbent reviews and prepares administrative correspondence and maintains essential records, including timekeeping, attendance, and personnel tracking. Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes utilizing office automation software (such as word processors and email) to type, format, and finalize various documents, including letters, reports, and messages; providing general office and administrative support, such as receiving visitors, answering phone calls, and directing inquiries to the appropriate staff; performing clerical tasks including daily time keeping, maintaining calendars, scheduling meetings, and organizing or maintaining office files. This level of experience is typical of work performed at the next lower grade/level in the federal service (GS-05). Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). Screen phone calls, visitors, and incoming correspondence; handle routine inquiries and route actions appropriately. Manage the director’s calendar, schedule appointments, and brief the director on meeting topics. Review, prepare, and track correspondence to ensure accuracy, proper format, and timely completion of suspense items. Coordinate and disseminate information across the directorate; provide procedural guidance to staff. Maintain office records and files; manage records in accordance with Modern Army Record-keeping System. Arrange and process CONUS/OCONUS travel, including approvals, itineraries, reservations, briefings, and travel vouchers. Provide administrative support for visitors and coordinate meetings, tours, and briefing materials. Input and validate time and attendance in ATAAPS and ensure accurate daily personnel accountability reporting in Command Personnel Accountability and Visibility Reporting System.