Office Administrator
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At a glance
Job overview
Smart Care Solutions is hiring an Office Administrator. Smart Care Solutions seeks an organized, dependable Office Administrator to support day-to-day administrative needs, manage office supplies, handle payroll and timekeeping support, process invoices, maintain employee records, coordinate meetings, and provide general office assistance for its refrigeration service business.
Key focus areas include Provide administrative and operational support across the business, Manage office and breakroom supplies, purchasing, inventory, and organization, and Assist with daily cash reconciliation, deposits, and accounting documentation.
Important skills include Excel, Computer Skills, Organization, Time Management, Attention To Detail, and Professional Communication. Preferred (not required): Payroll Timekeeping, Procurement, Basic Accounting, and Operations Support.
Skills & qualifications
Skills
Qualifications
Full job description
Experience Required
None
Minimum Education Required
High School Diploma/G.E.D.
Compensation
$7.25 / hourly
Hours Per Week
40
Number Of Positions
1
Work Schedule and Shift Requirements
First (Day)
Job Description
Office Administrator
Company: Mr. C Refrigeration
Employment Type: Full-Time
About Mr. C Refrigeration
Mr. C Refrigeration provides installation, emergency repair, and preventative maintenance services for commercial and industrial refrigeration, cold storage, and HVAC equipment. We're looking for an organized, dependable Office Administrator to support the day-to-day administrative needs of our team and help keep our office running smoothly.
What You'll Do
The Office Administrator provides administrative and operational support across the business, including payroll/timekeeping, purchasing, basic accounting functions, office organization, and employee records.
Manage office and breakroom supplies, including purchasing, inventory, and organization
Assist with daily cash reconciliation, deposits, and required accounting documentation
Support employee timekeeping and payroll processes, including reviewing timecards and identifying discrepancies
Maintain attendance, temporary labor, overtime, and other workforce reporting
Process and route invoices for approval and submission to Accounting
Sort and distribute incoming mail and correspondence
Maintain employee records, organizational charts, phone lists, and internal postings
Manage building access, security codes, office keys, and related records
Coordinate conference rooms, meetings, and visitors
Maintain administrative databases, files, and reports
Assist with customer complaint tracking and other operational reporting
Serve as a point of contact for general office and administrative needs
Perform additional administrative duties as needed
What We're Looking For
High school diploma or equivalent
Previous administrative, office support, or coordinator experience preferred
Strong computer skills, particularly Microsoft Excel
Excellent organization and time-management skills
Strong attention to detail and accuracy
Ability to handle multiple priorities in a fast-paced environment
Professional communication and customer service skills
Ability to work independently with minimal supervision
Experience with payroll/timekeeping, purchasing, basic accounting, or operations support is a plus
The Right Fit
We're looking for someone who enjoys being the person who keeps things organized and moving behind the scenes. You'll work with multiple areas of the business, so being dependable, detail-oriented, comfortable juggling different responsibilities, and willing to jump in where needed will be important to your success in this role.
About Smart Care
Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.
Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to r ace, color, r eligion, s ex, s exual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care's application or hiring process due to a disability, please contact the Human Resources department at [email protected].
Smart Care Equipment Solutions is an Equal Employment Opportunity/Affirmative Action Employer. Women, minorities, veterans and individuals with disabilities, as well as all other qualified individuals, are encouraged to apply.
Job Type
Full time
Benefits Offered
Not specified
Veteran Preference
No
Place of Work
On-site
Requisition ID
R0007679
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