Operations Coordinator
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At a glance
Job overview
Insight Global is hiring an Operations Coordinator. The Facilities & Operations Coordinator will be the central point for office and facilities management, ensuring a smooth and productive work environment. This role involves coordinating meeting spaces, supporting internal events, providing basic IT assistance, and optimizing workplace processes. The ideal candidate is energetic, resourceful, proactive, and adept at balancing executive support with facility operations in a fast-paced corporate setting.
Key focus areas include Serve as the main point of contact for office and facilities, Coordinate and maintain meeting spaces, ensuring readiness and managing booking systems, and Support internal events from planning to execution, including logistics and vendor coordination.
Successful candidates bring 3+ Years Experience, Event Planning Experience, and Corporate Environment Experience. Important skills include Basic IT Troubleshooting, Self-Starter, Get-It-Done Mindset, Exceptionally Organized, Stellar Communication, and Interpersonal Skills. Preferred (not required): Energetic, Resourceful, Proactive, and Read The Room.
Skills & qualifications
Skills
Qualifications
Full job description
Job Description
Overview: We’re looking for an energetic, resourceful, and proactive Facilities & Operations Coordinator to be the heartbeat of our office environment. This role is perfect for someone who thrives in a fast-paced corporate setting, knows how to “read the room,” and can seamlessly balance supporting executives with keeping the facility humming.
Key Responsibilities:
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Serve as the main point of contact for all things related to the office and facilities
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Coordinate and maintain meeting spaces, ensure conference rooms are equipped and ready, and manage room booking systems
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Support internal events from planning to execution—think logistics, vendor coordination, and setup
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Be a friendly face and go-to problem solver for day-to-day IT assistance and basic troubleshooting
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Create, implement, and refine processes to optimize the workplace experience
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Partner with internal stakeholders to ensure the office environment supports productivity and collaboration
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Maintain inventory of office and facilities supplies
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Manage vendor relationships for facility-related services
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Provide onsite support to visiting executives and teams—white glove service with a smile
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Identify and escalate issues appropriately, always staying calm under pressure
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Skills and Requirements
REQUIRED SKILLS AND EXPERIENCE
Who You Are:
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A self-starter with a “get-it-done” mindset
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Exceptionally organized, with stellar communication and interpersonal skills
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Comfortable engaging with all levels of the organization, from peers to executives
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Quick on your feet, adaptable, and calm in the face of the unexpected
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Tech-savvy enough to assist with basic IT needs and not afraid to Google a fix
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Experienced in facilities, operations, office management, or executive support in a corporate setting
Requirements:
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3+ years of experience in a similar role within a corporate or fast-paced environment
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Experience working in a corporate environment
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Event Planning experience
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Strong written and verbal communication skills
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Proficiency with office tools (email/calendar platforms, basic IT troubleshooting)
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Must be available on-site five days a week (Monday–Friday)
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