Program Specialist

Summary

Position located in the Architect of the Capitol (AOC), Office of the General Counsel. Selectee provides property management and legal assistance support for AOC-leased properties under the guidance of the Realty Specialist and legal counsel. Assists the Realty Specialist with day-to-day program administration and serves as a back up to provide continuity of services to OGC.

Duties

This announcement is open to current Architect of the Capitol (AOC), Office of General Counsel employees only. Responsibilities: Property Acquisition, Management and Disposal: Assists the Realty Specialist with the management of real property that is federally leased. Supports the preparation of documents for leases, licenses and/or permits. Assists with the administrative and legal management of the AOC's property needs, including the purchase and/or lease of property, license agreements, land or property acquisition, and planning. Supports approximately 25 leases in the AOC's real estate portfolio, such as Postal Square, Fairchild Building, Senate Mail Facility and the Alternate Computer Facility (ACF). Also assists the Realty Specialist in over-seeing permits for land to be used for the National Symphony Orchestra concerts, Special Olympics, the Soap Box Derby held on Jenkins Hill and other similar events. Resolves problems with facilities involving property owners' or tenants' responsibilities, or such matters as maintenance and repair. Assists the Realty Specialist to prepare administrative documents and correspondence and obtain legal counsel as needed in day-to-day office operations and administrative support activities. Serves as a Contracting Officer's Technical Representative (COTR) on contracted maintenance and repair services reported by tenants and in accordance with lease agreements. Financial and Legal Administration Controls: Performs financial and transactional duties associated with lease payments and the processing of funds. Manages the OGC budget, monitors invoices and payments, and oversees all procurements in the office. Prepares a variety of documents necessary for the administrative operations of the office, such as audit, budget, liability and expense reports, and prepares, organizes and maintains correspondence and administrative files. Utilizes computers and drafts transactional documents, such as contracts and real estate leases; closing documents; and, as necessary, legal court documents, such as pleadings, motions, affidavits and subpoenas. Manages lawyers' calendars for conferences, depositions, motions, trials, filing deadlines, docket appearances and discovery response and demand deadlines. Gathers, sorts and interprets data from various record systems and prepares charts, graphs and tables to illustrate results. Lease Administration: Creates lease agreements or amendments from templates, tracking leases through the process, ensuring compliance with federal regulations for landlords and tenants, reviewing leases and verifying related documents for proper execution. Prepares documents for termination, expiration or direct sale of leases or agreements. Serves as point of contact for maintenance calls, such as calls for HVAC, custodial cleaning and elevator maintenance or repairs and resolves problems with occupants. Assists in negotiating the meaning of terms in the lease or other authorizing documents to determine responsibility for resolving problems. Performs other related duties as assigned. This is a career ladder position to GS-12 Requirements

“To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below: A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States.” Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the (GS-09) grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-07) grade level in the Federal service. To qualify at the GS-09 level, your resume must clearly demonstrate (2) of the following (3) : (1) Monitor invoices and payments, and (2) Monitor all procurements in the office (3) Point of contact for maintenance calls and coordinates response to resolve problems for lease occupants. or Have a Master's or equivalent graduate degree or at least 2 full years of progressively higher level graduate education leading to such a degree. To be qualifying, the higher-level graduate education must be in a major field of study with course work directly related to the work of this position; OR; Have an equivalent combination of the above specialized experience AND higher level graduate education that meets 100% of the qualification requirements for this position. Candidates for the (GS-11) grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-09) grade level in the Federal service. To qualify at the GS-11 level, your resume must clearly demonstrate (2) of the following (4): (1) Assists with administrative and legal management of the AOC's property needs, including the purchase and/or lease of property, license agreements, land or property acquisition, and planning. (2) Manage office budgets, monitor invoices and payments, and oversees all procurements in the office. (3) Assist lawyers in preparing for transactional closings, depositions, conferences in individual cases or transactions. (4) Prepare required documents for property leases or disposal of real property as necessary. OR Have a Ph.D. or equivalent doctoral degree or at least 3 full years of progressively higher level graduate education leading to such a degree or an LL.M. To be qualifying, the higher-level graduate education must be in a major field of study with course work directly related to the work of this position; OR; Have an equivalent combination of the above specialized experience AND higher level graduate education that meets 100% of the qualification requirements for this position. Candidates for the (GS-12) grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-11) grade level in the Federal service. To qualify at the GS-12 level, your resume must clearly demonstrate all of the following: (1) Manage office budgets, monitor invoices and payments, and oversees all procurements in the office. (2) Establishes and maintains case and transaction files. (3) Assists with administrative and legal management of the AOC's property needs, including the purchase and/or lease of property, license agreements, land or property acquisition, and planning. (4) Organize and track files for transactions and cases through case management database to prepare documents summarizing matters.

Education

. How You Will Be Evaluated

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions. Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies: KSA 1: Legal, Government, and Jurisprudence KSA 2: Manages and Organizes Information KSA 3: Communication KSA 4: Problem Solving Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration. Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application). You may preview questions for this vacancy. Benefits

A variety of health insurance plans; retirement system with investment options; paid holidays; paid sick and annual (vacation) leave; life insurance; incentive systems; subsidized transportation; training and development opportunities, etc. The Architect of the Capitol offers eligible employees opportunity to participate in the Student Loan Repayment Program. Other Information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit http://www.opm.gov/veterans/html/vetguide.asp#6. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol.