Maintenance Scheduler

Job Description

• $22-23 PR

Insight Global has an great opportunity for a Maintenance Scheduler in the Tri-County region. This position reports to the Maintenance Manager. Main responsibility is to lead the administrative function team providing support to internal and external customers in the areas of sales, billing, inventory control and reporting. This position is responsible for managing all heavy duty truck and equipment parts, maintaining accurate inventory levels, supporting mechanics with timely parts issuance, and coordinating purchase orders. This role ensures the parts room operate with precision, efficiency, and full alignment with fleet maintenance requirements.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• Experience in heavy duty truck, construction, or industrial fleet parts management.

• Strong knowledge of OEM and aftermarket parts (Cummins, CAT, Allison, Mack, Peterbilt, Heil, McNeilus, etc.).

• Strong organizational skills with high attention to detail.

• Ability to work in a fast paced shop environment supporting multiple technicians.

• Basic proficiency in Microsoft Excel

• High school diploma or equivalent, plus 1-2 years job-related prior experience

• Good math and computer skills

• Ability to regularly lift up to 25 pounds

Key Responsibilities:

Inventory Control & Stock Management

• Maintain accurate, real time inventory of heavy duty truck parts, shop supplies, fluids, and consumables.

• Conduct daily bin checks and weekly cycle counts; reconcile discrepancies promptly.

• Establish and maintain min/max levels, reorder points, and critical spares lists.

• Organize parts room using 5S principles for cleanliness, labeling, and accessibility.

• Track cores, warranties, returns, and vendor credits.

Purchase Order (PO) Creation & Procurement Support

• Create and process purchase orders for parts, supplies, and services in accordance with company procurement policies.

• Source parts from approved vendors; compare pricing, availability, and lead times.

• Monitor open POs, backorders, and delivery timelines.

• Verify invoices against POs and received quantities before submitting for approval.

• Maintain strong vendor relationships to ensure competitive pricing and reliable service.

Mechanic Support & Work Order Accuracy

• Assist mechanics by identifying, locating, and issuing correct parts for repairs.

• Ensure all parts issued are logged accurately to work orders in the CMMS or ERP system.

• Maintain a fast, efficient parts counter to reduce equipment downtime.

• Provide technical support in identifying correct OEM and aftermarket parts.

Receiving, Stocking & Documentation

• Receive all incoming shipments; inspect for accuracy and damage.

• Match packing slips to POs and update inventory immediately.

• Stock shelves promptly and rotate inventory using FIFO principles.

• Maintain SDS documentation for all chemicals and fluids. - Proficiency with CMMS or ERP systems; SAP experience strongly preferred.

• (VLOOKUP, pivot tables a plus).

• AS-400 a plus.