Firm Administrator OOJ - 35849
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At a glance
Requirements
Credentials this posting asks for.
Job overview
Hatch Global Search is hiring a Firm Administrator OOJ - 35849. The Firm Administrator oversees the daily operations of a law firm, managing administration, personnel, finances, facilities, and marketing. This role acts as a key liaison between staff and senior leadership, ensuring policy implementation and compliance. Responsibilities include financial management, budgeting, reporting, and cash flow management.
Key focus areas include Manage day-to-day operations of a law firm, Oversee non-attorney staff like legal assistants and paralegals, and Handle financial management including billing and budgeting.
Successful candidates bring Bachelor's In Human Resources/Business Administration/Finance, 5+ Years Senior Management Experience, and Ability To Work Out Of 4 Offices. Important skills include Financial Management, Operations Management, Human Resources, Staff Management, Billing And Invoicing, and Client Fee Collection.
Skills & qualifications
Skills
Qualifications
Full job description
Job Description
A Firm Administrator is a management-level role responsible for overseeing the smooth day-to-day operations of a firm, including administration, personnel, finances, facilities, and marketing. They act as a key liaison between staff and senior leadership, implementing policies, and ensuring compliance. This role also involves financial management, including budgeting, financial reporting, and managing cash flow.
Firm Administrator
MAIN RESPOSNIBILITIES:
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Managing the day-to-day operations of a law firm, overseeing non-attorney staff like legal assistants and paralegals, handling financial management including billing and budgeting, managing human resources, and ensuring smooth office operations by coordinating technology, facilities, and administrative tasks, all while working closely with attorneys to optimize efficiency and profitability. Financial Management:
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Overseeing the billing and invoicing process, including client fee collection
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Managing firm budget and expenses
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Preparing financial reports and analyzing financial data Operations Management:
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Maintaining office facilities and technology infrastructure
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Managing office supplies and vendor relationships
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Implementing and maintaining case management systems Human Resources:
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Ensuring compliance with employment laws
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Managing employee benefits and payroll Staff Management:
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Hiring, training, and supervising non-attorney staff including legal assistants, paralegals, and administrative personnel.
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Performance evaluations and employee development
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Addressing staff concerns and disciplinary actions Qualifications
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A bachelor’s degree in human resources, business administration, finance, or a related field is required.
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At least five years of experience in a senior management position
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Ability to work out of 4 offices
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Prior experience working at a law firm in a similar role is a plus
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Strong organizational and time management skills
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Excellent communication and interpersonal skills
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Proficiency in legal software and technology
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Financial acumen and budgeting expertise
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Ability to handle confidential information Why is This a Great Opportunity
Our client is a law firm specializing in Elder Law and Trust & Estate Planning. With four (4) offices on Long Island, they are expanding and seek a firm administrator to work out of their Smithtown, NY Office. The position is full-time in the office. (3 days in Smithtown and 2 days at their other locations).
Salary is between 120K – 130K plus solid benefits
OOJ - 35849
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