Office Associate

Job Title: Office AssociateJob Description

The Office Associate supports day-to-day internal office operations by coordinating employee moves, managing mail and deliveries, and assisting with general office services. This role helps ensure a clean, safe, and well-organized workspace while responding to operational requests from employees and leadership. The Office Associate works closely with vendors, facilities teams, and internal departments to keep office activities running smoothly.

Responsibilities

• Coordinate and assist with employee moves, including arranging furniture setups and equipment relocation.

• Receive, sort, and distribute incoming packages from vendors at designated dock locations.

• Deliver mail across the campus and place items in employee mail slots in a timely and organized manner.

• Support office maintenance tasks such as managing shredding bins, moving supplies, and keeping common areas stocked and orderly.

• Provide general office services support by responding to day-to-day operational requests from employees and leadership.

• Maintain a clean, safe, and organized workspace while following company policies and procedures.

• Coordinate with vendors, facilities teams, and internal departments to support smooth office operations.

Essential Skills

• Proven ability to perform administrative tasks and provide administrative support.

• Experience with administrative assistance in a professional office environment.

• Proficiency with Microsoft Office applications.

• Ability to perform accurate and efficient data entry.

• Experience working in or supporting a mailroom or similar environment.

• Strong work ethic with the ability to multi-task and manage multiple responsibilities.

• Availability to commit to a minimum of 3 months (through November).

Additional Skills & Qualifications

• Strong organizational skills with attention to detail.

• Effective communication skills for interacting with employees, leadership, and vendors.

• Ability to work independently and as part of a team in a fast-paced office setting.

• Reliability and punctuality in meeting scheduled hours and responsibilities.

Work Environment

This role is fully on-site in an office environment, Monday to Friday from 8:30 a.m. to 4:30 p.m. The Office Associate works alongside other office and facilities team members to support daily operations. The workspace includes typical office areas, mail and package dock locations, and common areas that require regular stocking and organization. The environment emphasizes cleanliness, safety, and adherence to company policies and procedures.

Job Type & Location

This is a Contract position based out of Ramsey, NJ.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ramsey,NJ.

Application Deadline

This position is anticipated to close on Aug 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.