Administrative Assistant
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At a glance
Job overview
Monroe Tractor is hiring an Administrative Assistant. Monroe Tractor, a family-owned business with over 75 years of experience, is seeking an Administrative Assistant. This role supports the Store Manager and various departments, interacting professionally with customers and co-workers. The ideal candidate will perform administrative and secretarial functions, process mail, handle cash transactions, and assist with payroll and new employee orientation.
Key focus areas include Perform administrative and secretarial functions to support the Store Manager and departments, Greet customers, answer telephone and direct to appropriate department, and Process Store mail daily.
Successful candidates bring Administrative Experience. Important skills include Microsoft Outlook, Excel, Microsoft Word, Listening Skills, Communication Skills, and Positive Personality.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Administrative Assistant
Syracuse, New York, United States
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Monroe Tractor is a well-known and respected construction equipment and agricultural equipment dealer with over 75 years of experience servicing the northeastern US. With 18 locations throughout New York, Pennsylvania, Vermont, Connecticut, and Massachusetts, we pride ourselves on providing best-in-class sales and support to over 15,000 hardworking customers. Since our founding in 1951, the industries we serve have been transformed by the technologies, equipment, and capabilities undreamed of decades ago. But the people we serve haven’t changed, and neither have we. We’re still a family-owned business!
The Administrative Assistant is accountable to the store manager and appropriate corporate staff. Interacts professionally with customers, and co-workers at all levels, in person and over the telephone.
Responsibilities
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Perform administrative and secretarial functions to support the Store Manager and the Sales, Parts and Service Departments.
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Greet customers, answer telephone and direct to appropriate department.
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Process Store mail daily.
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Complete daily cash edit and ROA, make deposits.
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Send invoices, cash receipts.
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Reconcile petty cash and parts drawer daily.
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Compile weekly store payroll.
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Complete new employee orientation for all new hires.
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Maintain leave records for all store personnel.
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Maintain files of appropriate documents.
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Buy and maintain supplies.
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Help reconcile parts department documents.
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Enter whole goods orders as directed by store manager.
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Issue purchase orders as needed.
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Reconcile invoices with orders/send payables to corporate.
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Initiate whole goods transfer and do billing.
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Enter commissions on SAS as directed by store manager.
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Maintain equipment locator service file of used equipment.
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Produce necessary correspondence as requested.
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Invoice Equipment.
Qualifications
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Automotive dealership office experience preferred.
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At least 1 year of administrative experience is required.
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Highly proficient with Microsoft Office including Outlook, Excel, and Word.
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Excellent listening/communication skills, outgoing and positive personality.
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Punctual nature and ability to handle schedule flexibility and dynamic work environment.
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Heavy equipment industry experience is a plus.
Benefits
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Medical, Dental & Vision Insurance
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401K Plan + Match
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Competitive Paid time off Policy
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Short/Long Term Disability
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Family-owned and operated
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Annual Reviews
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Bonus Incentive Plans
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This is our target base range for this position. However, we are always looking for top talent. We scale pay based on the specific skills and background you bring. If your proven track record commands a higher package, we still want to hear from you.
Pay Transparency
$17 - $22 USD
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