Administrative Assistant
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At a glance
Job overview
SCI Shared Resources, LLC is hiring an Administrative Assistant. The Administrative Assistant provides administrative support to a funeral home, cemetery, crematory, or a combination of these facilities. This role assists with special projects, research, and problem resolution. Responsibilities include scheduling meetings, drafting memos, transcribing notes, creating presentations, generating reports, and managing invoices and expenses.
Key focus areas include Schedule meetings, Make travel arrangements, and Plan events.
Successful candidates bring High School Diploma and 3+ Years Customer Service Experience. Important skills include Advanced Computer Skills, Internet Skills, Word Processing, Typing 40-60 WPM, Calculators, and Copiers.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Our associates celebrate lives. We celebrate our associates.
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
JOB RESPONSIBILITIES
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Schedules meetings
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Makes travel arrangements
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Plans events
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Completes management expense reports
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Responds to inquiries in writing and or verbally
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Pulls monthly reports
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Enters contract details into information system and maintains other related documents
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Orders and checks memorial to ensure accuracy
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Processes annual funeral home and cemetery license renewals
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Codes and scans invoices
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Processes accounts payable and other accounting support transactions
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Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
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Schedules call-in appointments for Sales
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Files and maintains customer information
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Maintains office and facility supplies as well as fax machines, copiers and network printers
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Prepares daily schedules
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Administers HR processes including new hire paperwork, background checks and bonus processing
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Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
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Trains others on policies, procedures and new company initiatives
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Maintains a friendly attitude offering assistance and guidance to all persons entering the location
MINIMUM REQUIREMENTS
Education
- High school diploma or equivalent
Experience
- 3 years of experience working in a customer-focused and fast-paced professional environment
Knowledge, Skills and Abilities
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Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
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Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
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Ability to handle confidential and sensitive information with discretion
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Effective communication skills, both orally and in writing
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High level of compassion and integrity
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Ability to follow instructions and work with minimal supervision
PAY:
$17.50-18.00 AN HOUR
BENEFITS:
MedicalDentalVisionFlexible Spending Accounts (health care and dependent care)Health Savings Account with Company ContributionSick LeaveShort-Term DisabilityLong-Term DisabilityLife InsuranceVoluntary Accidental Death or Dismemberment InsuranceDependent Life InsuranceSCI 401(k) Retirement Savings Plan with Company matchEmployee Assistance Program
Postal Code: 61554
Category (Portal Searching): Administration and Clerical
Job Location: US-IL - Pekin
Job Profile ID: F00200
Time Type: Full time
Location Name: Preston-Hanley Funeral Homes & Crematory
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