Seasonal Human Resource Coordinator

Seasonal Human Resources Coordinator Position Overview

The Seasonal HR Coordinator supports high-volume seasonal hiring and onboarding activities across multiple locations for Snow season activities (September-April). This role coordinates onboarding, processes new hires and rehires, maintains personnel records, supports compliance activities, and serves as a key resource for employees and managers throughout the seasonal employment lifecycle. Regular evening, night, weekend, and holiday work is required to support operational schedules, peak hiring volume, and a workforce that operates across multiple shifts. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Seasonal Human Resources Coordinator Responsibilities

• Coordinate onboarding activities for seasonal new hires and rehires.

• Process employee transactions in ADP Workforce Now and related HR systems.

• Review onboarding documentation for completeness and accuracy.

• Verify and process Form I-9 employment eligibility documents and E-Verify cases.

• Maintain employee personnel files and HR records in accordance with company policies and legal requirements.

• Manage hiring pipelines, onboarding trackers, and recruitment-related data.

• Assist with employee communication regarding onboarding tasks, payroll setup, tax forms, and benefits eligibility.

• Audit employee records to ensure compliance with company standards and federal, state, and local regulations.

• Provide administrative support for employee status changes, pay rate changes, transfers, and rehires.

• Participate in seasonal staffing meetings and provide updates on hiring and onboarding progress.

• Support managers and operational leaders with employee documentation and onboarding inquiries.

• Provide onboarding and employee support during evenings, nights, weekends, and holidays as required by business needs.

• Maintain confidentiality of employee information and company records.

• Other duties needed to help drive our vision, fulfill our mission and abide by our organizational values

Human Resources Coordinator Requirements

• Bilingual in Spanish a plus

• Associate degree in Human Resources, Business Administration, or a related field preferred.

• One to three years of HR, recruiting, onboarding, administrative, or customer service experience preferred.

• Experience with high-volume hiring or customer service environments preferred.

• Experience using HRIS systems, preferably ADP Workforce Now, is preferred.

• Strong attention to detail and accuracy.

• Excellent organizational and time-management skills.

• Ability to handle confidential information with discretion.

• Effective verbal and written communication skills.

• Strong customer-service mindset when interacting with employees and managers.

• Ability to prioritize competing deadlines in a fast-paced seasonal environment.

• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, Teams, and SharePoint.

• Ability to work independently while collaborating effectively with team members across multiple locations.

• Must be willing and able to work evenings, nights, weekends, and holidays as business needs dictate.

Outworx Group and its family of companies is an EEO/AA Employer. All qualified individuals, including minorities, females, veterans, and individuals with disabilities, are encouraged to apply.

This organization participates in E-Verify. For more information on E-Verify, please contact DHS at 888-897-7781 or www.dhs.go/E-Verify

Company Benefits

We offer our benefits eligible associates a comprehensive benefits package that includes medical, dental & vision insurance, a 401k plan with company match, basic life insurance, disability & accidental death, short- and long-term disability, along with additional voluntary products. We also offer accrued paid time off to eligible associates.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, seasonal or casual. Benefits eligibility is determined by local and federal legislation including, but not exclusively, ACA & ERISA guidelines.