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Procurement Specialist

Carroll County Schools

Albion, NYJobNo compensation foundPosted 4w agoChecked 1w ago
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At a glance

Compensation
No compensation found
Location
Albion, NY
Work Authorization
Not specified

Job overview

Carroll County Schools is hiring a Procurement Specialist. The Procurement Specialist is responsible for requisitioning and purchasing supplies, equipment, materials, and parts for schools and the technology department. This role involves preparing student participation spreadsheets, communicating with various stakeholders, processing requisitions, and evaluating product quality. The specialist also corresponds with vendors, analyzes purchasing trends, and assists with technology processing and ordering.

Key focus areas include Prepare student participation spreadsheets for commodity allocation, Communicate effectively with Coordinator of Technology, Bookkeepers and School Administrators, and Receive, examine, and process requisitions.

Successful candidates bring High School Diploma. Important skills include Writing Bid Specifications, Communication, Organizational Skills, School Technology Department Operations, School Funds Allowances, and Computer Skills.

Skills & qualifications

RequiredNice to have

Skills

Writing Bid SpecificationsCommunicationOrganizational SkillsSchool Technology Department OperationsSchool Funds AllowancesComputer SkillsCreating SpreadsheetsCell FormattingFormulasRecord KeepingEstablishing Working Relationships With VendorsEstablishing Working Relationships With SuppliersEstablishing Working Relationships With ManufacturersTelephone Skills

Qualifications

High School DiplomaAbility to Lift/Move Up to 25 Lbs

Full job description

Procurement Specialist

REPORTS TO: Chief Technology Officer 

JOB OBJECTIVES: (Purpose of the position): To requisition and purchase supplies, equipment, materials, and parts used in the schools and technology department.  

ESSENTIAL JOB FUNCTIONS (Functions essential to attaining job objectives):

Strategic Goal Area I—Student Achievement

  1. Prepare student participation spreadsheets to use when allocating the amount of commodity parts to be delivered to each location.

Strategic Goal Area II—Stakeholder Engagement and Loyalty

  1. Communicate effectively with Coordinator of Technology, Bookkeepers and School Administrators.

Strategic Goal Area III—Efficient and Effective Operational Processes

  1. Receives, examines, and processes requisitions, prepares bid specifications and other necessary documents related to the purchase.

  2. Compares costs and evaluates the quality and suitability of product.

  3. Corresponds with vendors. Keeps informed of new products and market conditions and trends.

  4. Confers with and assists the Coordinator of Technology in determining purchasing needs and specifications.

  5. Confers with State Department to ensure procurement process is properly followed.

  6. Maintains records containing copy of bid request sent, all respondents, and company bid was awarded to.

  7. Analyzes purchasing trends to determine if an agency contract or statewide contract would benefit the system.

  8. Assist Coordinator of Technology with technology processing and ordering.

  9. Assists the CTO with ERate Process

Strategic Goal Area IV—Continuous System and School Improvement

  1. Monitor the cost and financial impact of purchases to the Technology Department Program.

OTHER EXPECTATIONS

  1. Adhere to the Code of Ethics for Educators in Georgia

  2. Demonstrate prompt and regular attendance.

  3. Complete assignments and requirements on time and in compliance with the Coordinator of Technology.

  4. Maintain accurate, complete, and appropriate records and file reports promptly

  5. Maintain confidentiality of information and records for students and staff

  6. Communicate effectively with students, peers, and administrators, parents, and the public.

  7. Exhibit stellar interpersonal skills by projecting a positive image when dealing with students, peers, administrators, parents and the public.

  8. Ability to lift/move up to 25 lbs.

JOB STANDARDS (Minimum qualifications needed to perform essential job functions):

  1. High School Diploma
  2. Skills in writing bid specifications
  3. Ability to communicate well
  4. Organizational skills
  5. Knowledge and experience of how the school technology department operates and allowances for the use of school funds.

JOB LOCATION (Place(s) where work is performed): County Office

EQUIPMENT (Machines, devices, tools, etc., used in job performance): Telephone, Copier, Computer, Calculator

CRITICAL SKILLS/EXPERTISE (Needed for this job specifically):

  1. Computer Skills – creating spreadsheets, cell formatting, formulas

  2. Organization skills and Record keeping

  3. Ability to establish and maintain effective working relationships with vendors, suppliers, and manufacturers

  4. Effective communication and telephone skills

FLSA: Non-Exempt

Name of evaluation instrument used for this job description: Procurement Specialist Job Performance Evaluation ____: Date job description approved by the board of education ____: Date evaluation instrument reviewed by the board of education

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