Legal and Business Affairs Manager

Avidbots is a pioneering leader in the field of robotics, dedicated to developing cutting-edge autonomous cleaning solutions for commercial and industrial environments. Our mission is to revolutionize the way cleaning and maintenance tasks are performed by introducing innovative, efficient, and sustainable robotic technologies. Avidbots is committed to delivering intelligent and autonomous robotic solutions that not only enhance operational efficiency but also promote a cleaner and healthier world.

Our groundbreaking autonomous cleaning robots, specifically the Neo 2 and Kas, are redefining the cleaning industry by offering state-of-the-art technology, advanced navigation, and data-driven insights to businesses across the globe. These robots are designed to perform tasks such as scrubbing and sanitization, and maintain cleanliness in a wide range of industries, including airports, shopping malls, warehouses, retail, and more.

Headquartered in Kitchener, ON, Canada, we are an employee-focused organization that has been certified a Great Place to Work® consecutively for the last 5 years and one of Deloitte's Fast 500 (2021).

About this role: We are seeking the Legal & Business Affairs Manager will report to the Chief Financial Officer and will lead critical legal and business management functions, emphasizing contract drafting, review, negotiation, including interfacing with customers and vendors and risk evaluation. This role serves as a key cross-functional liaison responsible for managing contracts, legal risk, and operational processes that ensure compliance, efficiency, and alignment with strategic goals. The ideal candidate has experience working in a startup environment, thrives in a fast-paced setting, and has a blend of legal acumen and operational expertise.

Key Responsibilities Legal Affairs:

• Draft, review, negotiate, and manage a variety of commercial contracts (e.g., NDAs, vendor agreements, SaaS licensing, data privacy agreements, manufacturing & distribution agreements, customer MSAs)
• Provide detailed redline edits, risk evaluations, and negotiation strategies
• Oversee contract administration and lifecycle management, ensuring alignment with strategic business objectives
• Partner with external counsel on corporate matters including financing, IP, employment, and regulatory issues.

Risk & Compliance Oversight:

• Proactively identify, assess, and mitigate contractual and operational risks
• Develop strategic risk management protocols and compliance standards
• Collaborate with business units to ensure consistent application of compliance and risk management policies

Strategic Legal Operations:

• Manage external legal counsel engagements and budget oversight
• Improve internal processes for contract approvals, vendor onboarding, and compliance tracking
• Collaborate with finance, HR, engineering, product, and sales teams to implement efficient cross-functional workflows
• Support company-wide initiatives such as audits, fundraising diligence, procurement processes, and policy rollouts
• Assist with compliance and risk management, including data privacy, export control, and safety regulations

What you will bring:

• 5–8 years of experience in a legal/business operations role, preferably in a startup or growth-stage company
• Bachelor’s degree required; J.D. preferred
• Strong contract management and negotiation experience
• Understanding of both software (SaaS, licensing, data privacy) and manufacturing-related legal topics
• Proven ability to manage projects, drive process improvements, and collaborate cross-functionally
• High attention to detail and excellent organizational skills
• Experience with equity and fundraising transactions
• Familiarity with ERP, CRM, or contract lifecycle management (CLM) tools like LinkSquares
• Prior work with international vendors or customers
• Successfully complete pre-employment onboarding requirements that may include criminal/civil background checks

***Applicants must be currently authorized to work in Canada for any employer

Avidbots is an equal opportunity employer committed to building a diverse workforce. As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. We are a diverse Canadian company founded by international students, and we are proud of the strengths our diversity brings. We hold our executives to the same standards as all of our employees, and we believe work should be a safe space for all. Avidbots has an absolutely zero tolerance policy for discrimination or hate against members of any race, religion or sexual orientation. We also offer a professional working environment and culture and believe that work / life balance is critical to ensure the happiness/well-being of our people.

Upon request, Avidbots will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.