Executive Assistant
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At a glance
Requirements
Credentials this posting asks for.
Job overview
Parallel Web Systems is hiring an Executive Assistant. Parallel Web Systems seeks an Executive Assistant to run the operating rhythm for a founder, managing calendar, travel, and inbox as a filter for the executive’s time. The role involves attending high‑stakes meetings, tracking follow‑ups, drafting communications, preparing board and investor materials, and representing the founder’s priorities across the company while building systems for meeting cadences and decision logs.
Key focus areas include Run the operating rhythm for a founder, owning calendar, travel, and inbox, Sit in high‑stakes meetings and track follow‑ups across sales, hiring, and product, and Draft communications and prepare board and investor materials.
Important skills include Travel Coordination, Decision Making, Organizational Skills, Calendar Management, Inbox Management, and Meeting Coordination.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
About us Parallel is a web infrastructure company. Our products are used by leading businesses in sales, marketing, insurance, and coding to build best-in-class AI agents with flexible and powerful programmatic access to the web.
We've raised $230 million from Kleiner Perkins, Sequoia, Index Ventures, Spark Capital, Khosla Ventures, First Round, and Terrain to build the web for AIs. We're currently valued at $2 billion and we're forming a world-class team of engineers, designers, marketers, sellers, researchers, and operational experts to achieve our mission.
Job: You will run the operating rhythm for one of Parallel's founders — owning their calendar, travel, and inbox not as scheduling but as a filter for where their time and attention go. You'll sit in the room for high-stakes meetings, track follow-ups across sales, hiring, and product, and make sure nothing the founder commits to falls through. You'll draft communications, prep board and investor materials, and represent the founder's priorities to the rest of the company when they're not in the room. As Parallel scales, you'll build the systems — meeting cadences, decision logs, follow-up tracking — that let one founder operate like ten.
You: You've operated at the right hand of an executive before — as an EA, chief of staff, or founder's associate — and you know the difference between managing a calendar and managing an executive's leverage. You anticipate problems before they're escalated to you, and you've got the judgment to know what needs the founder's attention today versus what can wait a week. You write clearly, you're airtight on details, and you don't need everything spelled out to know what "good" looks like. You want to be inside the decisions that shape an early-stage company, not adjacent to them. You are, quite honestly, a superhero...
Life at Parallel Our team works fully in-person , between our Palo Alto HQ and San Francisco office. We’re a flat, talent-dense organization dedicated to solving technical and creative problems.
We seek like-minded individuals who share our passion for applying science, creativity, and consistency to big and complex problems with equally big outcomes. These are our values:
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Own customer impact: It’s on us to ensure real-world outcomes for our customers.
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Obsess over craft: Perfect every detail because quality compounds.
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Accelerate change : Ship fast, adapt faster, and move frontier ideas into production.
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Create win-wins : Creatively turn trade-offs into upside.
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Make high-conviction bets : Try and fail. But succeed an unfair amount.
Compensation & benefits
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Competitive salary
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Generous equity
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Visa sponsorships
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401K plans
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Daily lunch & office snacks
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Dinner at the office
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Unlimited vacation
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Caltrain pass reimbursement
You've read the whole posting — now see how you match it.