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At a glance
Job overview
CSEA is hiring a Secretary I/II. Secretary I is an administrative support role that enhances program staff effectiveness by coordinating office paper flow and performing day‑to‑day administrative and program support activities for the organization.
Key focus areas include Organize and coordinate administrative activities including mail sorting, filing, and scheduling appointments, Format, keyboard, and proofread correspondence and reports using Windows‑based applications, and Greet visitors and answer telephone calls, providing information about CSEA programs and services.
Important skills include Grammar, Spelling, Proofreading, Punctuation, Typing 35 WPM, and Office Skill Test. Preferred (not required): Windows Based Environment, Word Processing, Calendar Software, and Email Software.
Skills & qualifications
Skills
Qualifications
Full job description
Secretary I/II
STARTING AT $44,762, PURSUANT TO THE RULES OF THE COLLECTIVE BARGAINING AGREEMENT.
JOB SUMMARY:
Secretary I is an administrative support position in an office and increases the effectiveness of program staff by assisting in the coordination of the paper flow of the office and carrying out day-to-day administrative and program support activities required to accomplish the work of the organization. Secretaries are supervised by an Office Manager or a Department Director and the nature andvariety of their activities depend on the program area in which they work.
ESSENTIAL FUNCTIONS:1. Organizes and coordinates the administrative activities in an office including sorting and distributing mail, filing materials and records, maintaining and updating files, scheduling appointments and meetings, making travel arrangements and ordering and maintaining an inventory of supplies.
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Formats, keyboards, and proofreads correspondence, manuscripts, reports and other material by operating a windows based environment. May use computer applications such as spreadsheets, word processing, calendar, and e-mail and database software in performing assignments.
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Greets visitors and answers telephone calls. Refers questions to appropriate individuals or personally provides information about CSEA programs, benefits and services to CSEA members and CSEA Local Officers.
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Prepares responses to routine letters concerning program, policies and procedures for own or supervisor’s signature.
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Assists in the preparation of CSEA events such as ordering, packing, lifting and transporting event materials.
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Takes minutes for internal meetings.
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Performs other related duties as required.
MINIMUM QUALIFICATIONS:
High School diploma or equivalency and must possess grammar, spelling, proofreading and punctuation skills. Ability to type 35 words per minuteANDMust pass an office skill test administered by the Human Resources Department.ANDTwo years experience in an office clerical or secretarial environment
OR
A satisfactory equivalent combination of appropriate education and experience as determined by CSEA.
Note: Advancement to a Grade 8 upon completion of two years of satisfactory performance as a Grade 7 as determined by the supervisor.
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CSEA is an equal opportunity employer. Please read our EEO statement 518-257-1494 [email protected] ( [email protected])
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