Billing Specialist (MPL)
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At a glance
Job overview
Stinson LLP is hiring a Billing Specialist (MPL). The Billing Specialist at Stinson LLP processes client invoices, handles e‑billing, provides customer service to internal and external clients, and supports the finance team with invoice production, trust fund applications, and administrative tasks in a fast‑paced legal office environment.
Key focus areas include Process and produce client invoices, Assist team with monthly printing and stapling of proformas, and Make attorney edited changes on proformas in 3E.
Important skills include Outlook and Microsoft Word. Preferred (not required): Excel, Chrome River, Kwik-Tag, and FileSite.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Job Duties
Description
Summary
The Billing Specialist is responsible for the processing of client invoices, including mailing or e-billing invoices, customer service of internal and external clients. The Billing Specialist will report to the Billing Manager/Billing Supervisor of the Finance Department.
Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.
Required Education & Experience
High School degree or equivalent.
Experience working in a professional environment.
Strong computer experience, including experience with Outlook, Microsoft Excel and Word.
Preferred Education & Experience
College or business school preferred.
Minimum 1-3 years of legal billing experience preferred.
Experience with Elite Legal Management, 3E and Thomson Elite eBILLINGHUB software preferred.
Law Firm or other professional service industry experience preferred.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Process & Produce Client Invoices (85%)
Assist team with monthly printing and stapling proformas.
Make attorney edited changes on proformas in 3E, including
Narrative edits
Extreme awareness of special billing instructions and rate exceptions
Billable hour changes as directed by Attorney
Apply invoice discounts
Process WIP write/downs with appropriate approvals
Apply unallocated funds with Attorney direction
Apply trust funds with Attorney direction
E-billing invoices through Thomson Elite eBILLINGHUB
General and Administrative (15%)
Monthly review of Attorney Hold accounts
Monthly review of Trust/Unallocated balances on matters
Update Attorney Billing Profiles as needed
Process check requests (refunds to client) in Chrome River
Kwik-Tag scanning of proformas and back up to FileSite
Responsibility to assist Attorneys, internal/external client request
Travel requirements are negligible
Must be available to work overtime and some week-ends, especially during peak billing periods and during fiscal year-end
Performs other duties as assigned.
Competencies
Strong verbal and written communication skills.
Self-motivated with excellent organizational skills and attention to detail.
Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
A team player who motivates and educates other team members.
Regular and predictable attendance is an essential function of the position.
Supervisory Responsibility
This position has no supervisory responsibilities.
Travel
No travel is expected for this position.
Work Environment & Physical Demands
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.
Benefits & Compensation
At Stinson LLP, we are committed to the success of our employees. We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including:
Medical, dental, and vision health plans
Medical savings accounts
Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
Employer-paid life insurance and AD&D
Short- and long-term disability benefits
Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military
Excellent work-life programs, including service bonuses, back-up child, elder, and pet care, and an employee discount program
The salary range for this role is $55,000 - $67,000. The salary range for this position is based on a variety of factors, including experience, skills, qualifications, and location. The range is provided as an initial approximation at the time of posting and may vary based on the individual's unique qualifications and experience.
EEO Statement
Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
#LI-Hybrid
Qualifications
Education
High School (required)
Bachelors (preferred)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
AAP/EEO Statement
Stinson LLP is an equal opportunity employer. We encourage qualified minority, female, veteran, disabled and other diverse candidates to apply and be considered for open positions. We offer a competitive compensation and benefits package.
Stinson LLP is a federal contractor. Information gathered through applicant Voluntary Self-Identification will be used periodically with various government agencies for statistical reporting and to measure the effectiveness of our Affirmative Action and EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
Applicants with a disability that are in need of an accommodation to complete the Stinson LLP application process should contact Human Resources at 316.268.7962 or email [email protected].
By submitting this application, you certify the information provided is true to the best of your knowledge and belief. You understand that being untruthful in response to any of the answers provided within this application or any of the attached documents may lead to your termination in the event you are employed. If employed, you will be required to provide documentation showing you are legally authorized to work in the United States. We conduct criminal background checks of all individuals offered employment.
Minimum Education Required
High School Diploma or Equivalent
Minimum Experience Required
None
Shift
First (Day)
Number of Openings
1
Public Transportation Accessible
Yes
Veterans Encouraged to Apply
No
Physical Required
Yes
Drug Test Required
Yes
Compensation
$11.41 / Hourly
Postal Code
55402
Job Type
Full Time
Place of Work
On-site
Requisition ID
BILLI002401
Job Benefits
Not specified
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