Administrative Assistant
Part-timeMost applications go out cold — see where you stand first. No sign-up to start.
Don't just apply. Show up ready.
Olive works from this exact posting — no sign-up to start.
At a glance
Job overview
Smurfit Westrock is hiring an Administrative Assistant. The Administrative Assistant supports daily miscellaneous tasks for the facility, coordinating events and plant communications, monitoring visitors, and maintaining the front desk, visitors' closet, and conference room. Additional duties are assigned by management, and the role works onsite part‑time, Monday to Friday from 8:30 AM to 1:30 PM.
Key focus areas include Greet visitors, vendors, and employees as they arrive, Sign in guests, issue visitor badges, and direct them to appropriate areas, and Notify relevant personnel of visitor arrivals.
Important skills include Microsoft Office Suite, Communication Skills, Multitasking, and Bilingual English Spanish.
Skills & qualifications
Skills
Qualifications
Full job description
The Opportunity
Responsible for supporting daily miscellaneous tasks for the facility. Coordination of events, plant communications. Monitor entrance door visitors. Maintain housekeeping of front desk, visitors\u2019 closet and conference room. Additional job duties as assigned by management. This position is a part-time position, onsite, Monday to Friday from 8:30AM to 1:30PM.
Key Responsibilities
-
Greet visitors, vendors, and employees as they arrive.
-
Sign in guests, issue visitors\u2019 badges, and direct them to the appropriate areas.
-
Notify relevant personnel of visitor arrivals.
-
Phone and Email Handling:
-
Answer incoming calls promptly and professionally.
-
Route calls to the appropriate departments or individuals.
-
Respond to general inquiries via email.
-
Assist the General Manager (GM) and Plant Manager (PM) with administrative tasks.
-
Schedule meetings, book conference rooms, and manage calendars.
-
Maintain office supplies and order replacements as needed.
-
Handle incoming / outgoing mail
-
Monitor access to the facility.
-
Ensure compliance with safety protocols (e.g., visitor sign-in, safety gear).
-
Report on any security concerns promptly.
-
Provide a welcoming and helpful experience for all visitors.
-
Address inquiries and resolve minor issues.
-
Maintain a clean and organized reception area.
What You Need to Succeed
-
Minimum High School Diploma/GED.
-
Excellent communication skills (verbal and written)
-
Proficiency in Microsoft Office Suite.
-
Ability to Multitask.
-
Language(s): Bilingual English Spanish is a plus.
What We Offer
A workplace culture built on integrity, respect, accountability, and excellence.
Comprehensive training and ongoing opportunities to learn and grow.
Competitive compensation based on experience, skills, and performance.
A career with a global packaging leader where Safety, Sustainability, and Inclusion are foundational to daily operations
Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.
You've read the whole posting — now see how you match it.