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Administrative Coordinator

Robert Half Office Team

Port Washington, WIContractNo compensation foundTracked 1mo agoSeen in employer's feed 4 days ago
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At a glance

Compensation
No compensation found
Location
Port Washington, WI
Schedule
Contract
Work Authorization
US work authorization required

Job overview

Robert Half Office Team is hiring an Administrative Coordinator. The Administrative Coordinator will support a busy team in Wisconsin, contributing to a fast-moving environment that values organization, accuracy, and strong communication. This contract role involves managing schedules, travel plans, records, and daily office activities. The ideal candidate will have administrative experience, preferably within the construction industry.

Key focus areas include Coordinate team calendars, arrange meetings, and keep schedules aligned to support daily operations., Organize domestic and international travel plans, including transportation, lodging, and related logistics., and Enter payroll information accurately, maintain supporting records, and help ensure submissions are completed on time..

Important skills include Organization, Accuracy, Communication, Calendar Management, Scheduling, and Payroll Data Entry. Preferred (not required): Travel Planning.

Skills & qualifications

RequiredNice to have

Skills

OrganizationAccuracyCommunicationCalendar ManagementSchedulingPayroll Data EntryMicrosoft OutlookExcelMicrosoft WordPowerPointDiscretionConfidentialityDetail-OrientedAdaptabilityTravel Planning

Qualifications

3 Years Administrative Support ExperienceLegally Authorized to Work in the United StatesConstruction Industry Administrative Experience

Benefits

Medical Insurance
Vision Insurance
Dental Insurance
401(k) Match

Full job description

Description We are looking for an Administrative Coordinator to support a busy team in Wisconsin. This contract opportunity offers the chance to contribute in a fast-moving environment where organization, accuracy, and strong communication are essential. The position is ideal for someone with construction industry administrative experience who can keep schedules, travel plans, records, and daily office activities running efficiently. This assignment is set for 2.5 years and may lead to ongoing employment based on business needs and performance.

Responsibilities:

  • Coordinate team calendars, arrange meetings, and keep schedules aligned to support daily operations.

  • Organize domestic and international travel plans, including transportation, lodging, and related logistics.

  • Enter payroll information accurately, maintain supporting records, and help ensure submissions are completed on time.

  • Prepare, format, and organize documents, reports, presentations, and files for internal stakeholders.

  • Monitor office and project supply levels and place orders to maintain smooth workflow.

  • Answer inbound calls, direct inquiries appropriately, and provide general administrative support to the team.

  • Assist with special assignments and additional office tasks as priorities shift across the department. Requirements • At least 3 years of administrative support experience, preferably within construction or a similar industry.

  • Demonstrated ability to manage calendars, scheduling activities, and multiple competing priorities effectively.

  • Experience handling payroll data entry or other detail-heavy administrative records with a high degree of accuracy.

  • Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.

  • Strong written and verbal communication skills for working with team members and external contacts.

  • Ability to handle sensitive information with discretion and maintain confidentiality.

  • Detail-oriented and adaptable, with the ability to work successfully in a fast-paced environment. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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