Administration Executive

Attentive.ai

Noida, Uttar Pradesh, IndiaFull-timeNo compensation foundPosted 2mo agoChecked 1w ago

Evaluate my fit

Most applications go out cold — see where you stand first. No sign-up to start.

Don't just apply. Show up ready.

Olive works from this exact posting.

Evaluate your fitSee where you stand — strengths, gaps, and what to fix first.Get started →Tailor your résuméRewritten against this posting, with a diff of every change.Get started →Practice the interviewA voice mock interview built from this job description.Get started →

At a glance

Compensation

No compensation found

Location

Noida, Uttar Pradesh, India

Schedule

Full-time

Work Authorization

Not specified

Requirements

Credentials this posting asks for.

Bachelor's degree

Job overview

Attentive.ai is hiring an Administration Executive. Attentive.ai is seeking an Administration Executive to ensure smooth daily office operations, employee support, and overall workplace efficiency. This role involves managing office administration, inventory, procurement, travel bookings, and event coordination. The ideal candidate will have excellent coordination skills, a positive attitude, strong attention to detail, resilience, and a growth mindset.

Key focus areas include Manage and oversee daily office operations to ensure a smooth and productive work environment, Ensure office facilities, including lights, air conditioners and other essential infrastructure, are operational and functioning properly every day, and Coordinate with vendors and service providers for maintenance and repairs as required.

Successful candidates bring 2–4 Years Office Administration Experience, Bachelor's Degree, and Work Onsite Five Days A Week. Important skills include Attention To Detail, Office Administration, Vendor Coordination, Inventory Management, Procurement Management, and Travel Bookings. Preferred (not required): Coordination Skills, Positive Attitude, Adaptability, and Growth Mindset.

Skills & qualifications

RequiredNice to have

Skills

Attention to DetailOffice AdministrationVendor CoordinationInventory ManagementProcurement ManagementTravel BookingsEvent CoordinationOrganizational SkillsMultitaskingCommunicationStakeholder ManagementMicrosoft WordExcelPPTCoordination SkillsPositive AttitudeAdaptabilityGrowth MindsetAccountableOrganizedExecution SkillsCollaborative Team PlayerCustomer-Service MindsetApproachableProfessional

Qualifications

2-4 Years Office Administration Experience2-4 Years Workplace Operations Experience2-4 Years Facilities Management ExperienceBachelor's Degree in Any DisciplineExperience Managing Office OperationsExperience Managing InventoryExperience Managing Vendor CoordinationExperience Managing Business Travel ArrangementsComfortable Working From the Office Five Days a Week

Full job description

About Attentive.ai Attentive.ai is a fast-growing vertical SaaS start-up, funded by Peak XV (Surge), InfoEdge, Vertex Ventures, Tenacity Ventures, and Insight Partners that provides innovative software solutions for the construction, landscape, and paving industries in North America. Our mission is to help businesses in this space improve their operations and grow their revenue through our simple & easy-to-use software platforms. Job Description: This role is the backbone of our day-to-day office experience — keeping operations smooth, employees supported, and the workplace running at its best. We are seeking an admin executive to manage day-to-day office administration. The ideal candidate should have excellent coordination skills, a positive attitude, strong attention to detail, resilience and a growth mindset. Responsibilities of the Role:

Office Administration:
Manage and oversee daily office operations to ensure a smooth and productive work environment.
Ensure office facilities, including lights, air conditioners and other essential infrastructure, are operational and functioning properly every day. You will need to liaise with the 2 office boys and the building facilities team for this.
Coordinate with vendors and service providers for maintenance and repairs as required.
Office Inventory & Procurement Management:
Maintain and monitor office inventory, including stationery, pantry supplies and other day-to-day office essentials.
Manage inventory of company merchandise and branding materials such as T-shirts, mugs, diaries, welcome kits, and other office items.
Raise and track orders for office supplies and other requirements.
Maintain records of purchases, inventory, and vendor details.
Travel & Business Bookings:
Coordinate and manage all business travel arrangements, including flight bookings, visa, hotel reservations, local transportation, and related logistics.
Support employees and leadership with travel-related requirements and documentation.
Event Coordination:
Plan, organize, and coordinate office events, employee engagement activities, celebrations, meetings, and other company gatherings. Partner with the Employee Experience team as needed.
Manage event logistics, vendor coordination, procurement, and execution to ensure successful events. Requirements for the Role:
2–4 years of experience in Office Administration, HR Administration, Workplace Operations, Facilities Management, or a related role.
Bachelor's degree in any discipline.
Experience managing office operations, inventory, vendor coordination, and business travel arrangements.
Strong organizational and multitasking skills with excellent attention to detail.
Effective communication and stakeholder management abilities.
Basic knowledge of office productivity tools such as Word, Excel, PPT
Comfortable working from the office five days a week. What We Are Looking For:
A dependable, accountable and organized professional who takes ownership of responsibilities.
Strong execution skills with the ability to manage multiple priorities effectively.
A collaborative team player with a customer-service mindset.
Someone who is approachable and professional in interactions.

You've read the whole posting — now see how you match it.

Evaluate my fit