Unit Secretary - PT Eve/Night
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At a glance
Job overview
Northwell Health is hiring an Unit Secretary - PT Eve/Night. The Unit Secretary performs clerical functions and non-professional services under the direct supervision of a registered nurse. This role maintains efficient and effective operations of the nursing unit or department, adhering to the philosophy, goals, policies, and procedures of the nursing department and hospital administration. The secretary coordinates patient records, ensures accurate communication, and facilitates patient flow.
Key focus areas include Coordinate activities for patient record preparation and maintenance, Ensure electronic medical records (EMR) are accurate and complete, and Prepare patient records for discharge and/or transfer.
Successful candidates bring High School Diploma. Important skills include Office Equipment, Medical Procedures, and Medical Terminology. Preferred (not required): EMR, Communication, Electronic Capacity Management, and Bed Management System.
Skills & qualifications
Skills
Qualifications
Full job description
Description
Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State’s largest private employer with over 104,000 employees — including members of Northwell Health Physician Partners — who are working to change health care for the better.
Summary
Under the direct supervision of a registered nurse performs specific clerical function and non-professional services necessary to maintain efficient and effective operations of the nursing unit or department, consistent with the philosophy, goals, policies and procedures of the nursing department and hospital administration.
Other Information
Required: High School diploma, or equivalent experience.
Minimum Knowledge, Skills and Abilities Requirements
Basic understanding of office equipment and general knowledge of simple medical procedures or terminology.
Responsibilities
1.Coordinates all activities involved in the preparation and maintenance of patient records to ensure accuracy and completeness, including assembling all admission records, patient records, and printing labels and I.D bands.
2.Ensures that electronic medical records (“EMR”) are processed and maintained in an accurate and complete manner, enters and updates patient information.
3.Prepares patient records for discharge and/or transfer including, copying paperwork, chart breakdown, and contacting appropriate departments including discharge concierge.
4.Ensures accurate, timely and professional communication when speaking on the phone, taking messages from members of the department, speaking to patients and physicians, and making post-discharge follow-up appointments.
5.Facilitates efficient patient flow by means of electronic capacity management, bed management system and ensures clinical attributes in capacity management are current and accurate.
6.Organizes and prioritizes workload to complete responsibilities within assigned shift, updates primary nursing board (patient assignment board) daily and as changes occur, initiates and/or updates census sheet, and maintains work area and nurses’ station in a neat and orderly manner.
7.Floats to other units to provide assistance as needed, and/or accept additional assignments as requested to support the department’s efficiency as observed by nursing leadership.
8.Remains current in clerical practices, programs and procedures utilized by the department, and attends mandatory in-services as evidenced by completed education record on the nursing unit.
9.Under the instruction and guidance from leadership, assist with chart audits, maintaining informational bulletin boards, ordering and maintaining unit supplies in a cost-effective manner, and other non-clinical activities.
10.Maintain and Model REACH Values (Respect, Excellence, Accountability, Compassion, Honor).
11.Demonstrates regular, reliable and predictable attendance.
12.Performs other duties as required.
Working Conditions:
Manual: Some manual skills/motor coord & finger dexterity
Occupational: Little or no potential for occupational risk
Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force
Physical Environment: Some exposure to dirt, odors, noise, human waste, etc.
Company: Northern Dutchess Hospital
Org Unit: 969
Department: Emergency Department
Exempt: No
Salary Range: $17.00 - $31.36 Hourly
It is Northwell Health’s policy to provide equal employment opportunity and treat all applicants and employees equally regardless of age, race, creed/religion, color, national origin, immigration status, or citizenship status, military or veteran status, sexual orientation, sex/gender, gender identity, gender expression, height, weight, disability, pregnancy, genetic information or genetic predisposition or carrier status, marital or familial status, partnership status, victim of domestic violence, their or their dependent’s sexual or other reproductive health decisions, or other characteristics protected by applicable law.
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