Accounts Payable Analyst

Union County College is a public comprehensive community college providing quality, affordable, accessible educational programs that serve the greater Union County region. It is the oldest of New Jerseys 19 Associate Degree Colleges, serving both career-minded and transfer-oriented students since 1933. The College enrolls almost 30,000 credit, non-credit and continuing education students and is accredited by the Middle States Commission on Higher Education. Many programs lead to the Associate in Arts, Science and Applied Science degrees.

Campus: Cranford

General Description:

Performs the analytical and operational work necessary to ensure the accurate and timely processing of vendor invoices and payments. Oversee the accounts payable workflow from invoice receipt through payment and record retention, ensuring strong internal controls and exceptional customer service. Serves as the owner of the accounts payable process, identifying opportunities to leverage technology, streamline workflows, improve efficiencies, and strengthen business processes. Supports audit and general accounting functions as needed.

Characteristics, Duties and Responsibilities:

• Manages and schedules workflows to ensure timely payment to vendors

• Manages receipt and distribution of college invoices

• Matches invoices to purchase order to verify price, quantity, and description of goods/services. Ensures invoices have proper approval for payment before entering invoices into Colleague system

• Research and resolve discrepancies with vendor invoices and vendor payments, working closely with internal and external partners.

• Reviews all checks prior to release to vendor, ensuring accurate and timely payment. Reviews and provides checks with invoice backup for final review. Upon independent review, mails checks and files copies both electronically and in vendor folders

• Liaison with purchasing resolving purchase order related issues

• Assists the Finance Operations and Payroll Manager with policies and procedure related to the accounts payable function

• Continuously evaluates accounts payable processes and identifies opportunities to improve efficiency, accuracy, internal controls, and customer service.

• Provides support for external and internal audits of the College

• Performs general accounting duties on an as needed basis

• Performs all duties as assigned by supervisor or his/her designee

Education Requirements:

Bachelor’s Degree in Business, Accounting, or Finance

Experience:

• Three (3) years’ experience in Accounts Payable.

• Minimum two (2) years vendor contact experience in a computerized environment.

• Understand 2 and 3-way purchase order match.

Competencies and Skills Required:

• Three (3) years’ experience in Accounts Payable.

• Minimum two (2) years vendor contact experience in a computerized environment.

• Understand 2 and 3-way purchase order match.

Physical Demands and Work Environment:

• This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.

• Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.

• No or very limited exposure to physical risk.

• Some travel may be required.

Union County College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services. Union County College is an EEO/AAP Employer/Protected Veteran/Disabled Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. Union County College offers a competitive compensation package and salaries that are commensurate with experience and qualifications. The following benefits are also provided: Medical benefits and pension plan offered through the State of NJ; Dental and vision benefits; Vacation days based on accrual system; Ten paid holidays and three floating holidays that are determined by the College; Tuition remission for employee, spouse, and eligible children for credit and non-credit courses; and Tuition reimbursement for approved degree programs at an accredited college or university.