Administrative Assistant / Coordinator
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At a glance
Job overview
DHL Global Forwarding is hiring an Administrative Assistant / Coordinator. DHL Global Forwarding seeks an Administrative Assistant/Coordinator in Hebron, KY to provide daily support to leadership and staff, handling HR tasks, data collection, reporting tools, procurement, accounting, and station correspondence. The role involves managing records, coordinating IT equipment, organizing events, scheduling meetings, and maintaining databases while delivering excellent communication and organizational support.
Key focus areas include Perform administrative duties for the DHL Global Forwarding facility., Liaise for record keeping, I‑9s, and Workers’ Comp reporting., and Support Aurora/Workflow payables and maintain station I‑Share pages..
Important skills include Excellent Communication, Team Player, Entrepreneurial Spirit, Organizational Skills, Microsoft Word, and Excel.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Experience Required
2 - 20 years
Minimum Education Required
High School Diploma/G.E.D.
Compensation
$7.25 / hourly
Hours Per Week
40
Number Of Positions
1
Work Schedule and Shift Requirements
First (Day)
Job Description
Job Title: Administrative Assistant / Coordinator
Job Location: Hebron, Kentucky
We have an exciting opportunity for an ADMINISTRATIVE ASSISTANT / COORDINATOR to support leadership and staff on a daily basis.- i.e. Local HR support, collecting of data/info, development & sustainability of reporting tools, station correspondences, project work, Kronos and procurement support, accounting support, First-Choice, Quality initiatives and other similar duties.
Key Responsibilities:
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Administrative duties for the DHL Global Forwarding Facility
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Liaison for record keeping, I-9's, Workers Comp reporting, and related items including records/reporting
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Aurora / Workflow support, payables
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Maintains the Station I-Share pages, FACTSHEETs
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Interfaces with HR on behalf of station - (i.e. Updates Kronos, completes initial profiles and job requisitions, ensures proper cost center coding, etc.)
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Coordinates all IT related support, equipment tracking, printers, PC disposal, laptops, local records, Security codes, swipe card control
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Plans, coordinates, monthly/annual employee events
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Set-up meetings and conference calls
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Ordering and distribution of office and coffee supplies
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Greeting, checking in and directing visitors
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Answer telephone calls, respond to questions, and direct callers to appropriate parties
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Printers - toner cartridge inventory and distribution
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Coordination of equipment repair
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Schedule meetings, rooms, and setup required equipment
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Arrange lunches upon request
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Sort and distribute mail and packages
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Mail services
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Maintain databases
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Other duties as assigned
Skills / Requirements:
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Excellent communication skills (oral and written)
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English language skills required
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Team player with an entrepreneurial spirit
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Proficient organizational skills
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Proficiency in MS Word, Excel, PowerPoint, Outlook and PDF
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Switchboard/phone operator experience
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Ability to multi-task in a fast paced environment
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2+ years of Administrative Assistant Experience
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High school diploma or equivalent
Pay Range: $21.32 - $28.43/hr. (Based on Experience)
Benefits (All Non-Union Employees)
*Compensation: Competitive base salary plus role dependent performance-based incentives.
*401(k) Match: $1-for-$1 match up to 4% quarterly + 2% annual base contribution.
*Stock Purchase Plan: Ability to purchase Deutsche Post AG shares at a discounted rate.
*Medical: Comprehensive plans covering preventive care, inpatient/outpatient services, and prescriptions.
*Vision: Optional coverage for exams, frames, and contacts.
*Dental: Optional coverage for preventive, basic, and major services.
*Paid Time Off: 7 major holidays, 8 floating holidays, and accrued vacation/sick days.
Why Join DHL Global Forwarding?
At DHL Global Forwarding, we invest in our employees' growth, providing training, guidance, and career advancement opportunities. We believe in building careers, not just jobs, and empowering our team to develop skills and achieve long-term success.
Be part of DHL Group, the world's leading logistics provider, operating in 220+ countries. DHL Global Forwarding (DGF) is a global leader in air and ocean freight, with 30,000+ employees ensuring seamless transport and supply chain solutions. Explore careers with us: DHL Careers.
Equal Opportunity Employer
DHL Global Forwarding is committed to equal employment opportunities, evaluating all qualified applicants without regard to r ace, color, r eligion, s ex, s exual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
Work Authorization
Applicants must be legally authorized to work in the United States. Visa sponsorship is not available for this role.
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Job Type
Full time
Benefits Offered
Not specified
Veteran Preference
No
Place of Work
On-site
Requisition ID
AV-369923
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