Global Project Coordinator

Global Project Coordinator – New Brunswick, NJ

Kelly Services is seeking a Global Project Coordinator for a long-term position with one of our Global Clients based in New Brunswick, NJ.

This is a full-time position with competitive compensation and a comprehensive benefits package including medical, dental, 401k, and paid time off.

Title: Global Project Coordinator

Location: New Brunswick, NJ or remote

Pay: $36 hr or up (based on experience); plus benefits and PTO

Hours: M-F 8 hr shift first shift; could have some early morning meetings (6 or 7 am)

Reporting to: Global Data Enablement Director

Position Summary

The Global Project Coordinator / Chief of Staff will serve as a trusted operational partner to the Global Data Enablement Director, supporting executive priorities, coordinating global workstreams, and ensuring strategic initiatives are executed with clarity, accountability, and pace. This role combines project coordination, business operations, executive support, and stakeholder management to help keep leadership priorities, governance routines, and cross-functional teams aligned.

This position supports an executive based in the UK.

Must have Johnson and Johnson work experience.

Key Responsibilities

Executive, Strategic, and Stakeholder Support

• Act as a trusted partner to the executive, helping manage priorities, prepare briefings, and maintain focus on strategic objectives.

• Prepare executive communications, presentations, reports, leadership updates, and board-level materials as needed.

• Build strong relationships with senior leaders and serve as a central point of coordination across Technology, Data, Operations, Finance, and business teams.

• Represent the executive professionally in internal and external engagements while maintaining discretion and confidentiality.

Project, Portfolio, and Governance Coordination

• Coordinate multiple projects and workstreams across global teams, maintaining visibility of priorities, milestones, risks, dependencies, and decisions.

• Develop and maintain project plans, action trackers, RAID logs, dashboards, and governance materials.

• Track strategic initiatives from inception through completion, ensuring follow-up actions and commitments are completed.

• Escalate risks early with recommended mitigation plans and drive accountability across project owners.

• Coordinate leadership meetings, executive reviews, steering committees, agendas, meeting minutes, decisions, and next steps.

Operational and Administrative Management

• Manage day-to-day operational activities, deadlines, deliverables, executive logistics, travel, documentation, and approvals where required.

• Own and manage a complex global executive calendar, prioritising meetings based on business value and resolving scheduling conflicts proactively.

• Coordinate cross-functional communication, ensuring stakeholders are informed, aligned, and prepared for key discussions.

• Maintain confidential business information and support vendor, contract, budget, and administrative processes as needed.

Continuous Improvement

• Identify opportunities to improve processes, simplify reporting, strengthen governance, and increase operational efficiency.

• Recommend automation opportunities, collaboration tools, and best practices that improve execution and team effectiveness.

• Document and standardise operating procedures to support consistency, scalability, and accountability.

Required Experience and Qualifications

• 5+ years of experience supporting senior executives, leadership teams, global operations, or complex project portfolios.

• Experience in roles such as Chief of Staff, Executive Assistant, Project Coordinator, PMO Analyst, Programme Coordinator, or Business Operations Manager.

• Demonstrated ability to work across global organisations, multiple functions, and international time zones.

• Experience preparing leadership materials, coordinating governance routines, and managing confidential information.

• High school diploma or equivalent

Core Skills and Attributes

• Exceptional organisational skills, attention to detail, and ability to manage multiple priorities under pressure.

• Strong project coordination, problem-solving, and follow-through capabilities.

• Excellent written and verbal communication skills, with the ability to influence without direct authority.

• High discretion, professionalism, commercial awareness, and stakeholder management capability.

• Proactive, resourceful, collaborative, adaptable, results-driven, and able to anticipate needs before being asked.

Technical Skills

Proficiency with Microsoft Office 365, Teams, Outlook, Excel, PowerPoint, Word, SharePoint, OneNote, Planner, and common project / collaboration tools such as Jira, Confluence, Smartsheet, Monday.com, Asana, Microsoft Project, and Power BI is desirable.

Apply now for immediate consideration!

Please do not contact your local Kelly branch office as it is not filling this position. #p1

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly ® Engineering/Technology – Project Services?

Looking to work with leading project management organizations at top companies around the world? That’s where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world’s most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects—all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That’s just good planning.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment\_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.