Administrative Assistant
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At a glance
Job overview
360 Communities is hiring an Administrative Assistant. The Administrative Assistant provides administrative support to leadership staff, managing board documentation, coordinating meetings, supporting HR, marketing, office operations, records, contracts, and community engagement, while upholding the agency’s mission and values through diligent record‑keeping and communication.
Key focus areas include Manage board files and document repositories to ensure accuracy and accessibility., Coordinate calendaring and provide comprehensive meeting logistics support., and Record, finalize, and archive meeting minutes in a timely manner..
Important skills include Microsoft Word, Excel, PowerPoint, Google Drive Applications, Database Systems, and Graphics. Preferred (not required): Bilingual Spanish.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Job Duties
Summary: The main purpose of position is to provide administrative support to the Leadership staff, ensuring efficient office operations. This is a full-time onsite position Monday-Friday day hours 40 hours per week. Desired qualifications include a bachelor's degree along with 3-5 years of administrative assistant work. Additional years of experience will be considered in lieu of degree. Comprehensive benefits including health, dental and vision insurance options, life insurance, employer matching retirement account, paid vacation, sick and safe time and flexible holiday hours.
Essential Duties and Responsibilities:
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Demonstrate commitment to the agency’s mission statement, core values and culture of diversity, equity, inclusion and belonging. The mission statement is “360 Communities delivers safety and stability that improves lives.”
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Board and Board Committee Support
Manage board files and document repositories to ensure accuracy and accessibility.
Coordinate calendaring and provide comprehensive meeting logistics support.
Record, finalize, and archive meeting minutes in a timely manner.
Maintain up-to-date board and committee rosters.
Draft, track reviews, and coordinate approvals for board policies.
Plan and coordinate board member orientation and onboarding.
Prepare and distribute communications, including agendas, meeting materials, information letters, and action item follow-ups.
- Meeting Management
Lead end-to-end meeting logistics: calendaring, securing locations or virtual links, preparing materials, agenda support, presentation coordination, documentation/minutes, action follow-up, and food/refreshments.
Coordinate Board and Committee meetings.
Coordinate Leadership Team and Extended Leadership Team meetings.
Coordinate All-Staff meetings and events.
Coordinate reflective practice group sessions.
- Human Resources Team Support
Maintain the organization chart and staff directory.
Coordinate orientation process, including new-hire agency overview and quarterly onboarding.
Support policy maintenance and distribution.
Coordinate Years of Service recognition activities.
- Marketing and Communications Support
Manage requests for name badges, business cards, and related collateral.
Coordinate and administer the organization’s merchandise store.
Development and Fundraising Support
Serve as Bloomerang backup administrator/user.
Perform accurate and timely data entry and data hygiene tasks.
Support donor stewardship activities, including thank-you acknowledgments.
- Office Operations
Manage office supplies procurement and inventory.
Monitor and maintain break room supplies and upkeep.
Process and distribute daily mail.
Coordinate building maintenance and service requests.
- Records Management
Implement record retention schedules and lead periodic records cleanup initiatives.
Compliance and Accreditation
Coordinate the Charities Review Council application process and related documentation.
- Contracts and Agreements
Coordinate agreements and contracts, including routing, tracking, and filing; support reviews and signatures.
- Community Engagement
Manage and respond to community tabling requests, including scheduling, materials, and staffing coordination.
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Support project assigned by supervisor.
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Perform additional duties as assigned
E,O.E.
Minimum Education Required
High school diploma. Bachelor’s degree preferred.
Minimum Experience Required
3-5 years related experience required.
Proficiency of Microsoft Word, Excel, Power Point, google drive applications, use of database systems and graphics.
Bi-lingual in Spanish is a plus.
Shift
First (Day)
Number of Openings
1
Public Transportation Accessible
No
Veterans Encouraged to Apply
Yes
Physical Required
No
Drug Test Required
No
Compensation
$21.00 - $22.25 / Hourly
Postal Code
55337
Job Type
Full Time
Place of Work
On-site
Requisition ID
44916
Job Benefits
Comprehensive benefits including health, dental and vision insurance options, life insurance, employer matching retirement account, paid vacation, sick and safe time and flexible holiday hours.
Application Email
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