Administrative Assistant to the CEO - Full Time
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At a glance
Job overview
Trinity Health is hiring an Administrative Assistant to the CEO - Full Time. The Administrative Assistant provides comprehensive administrative support to the Chief Executive Officer and other Administration Team members. Key responsibilities include managing Medical Staff Credentialing Files, all contracts and agreements, and maintaining agendas and recording minutes for various meetings. The role also involves data entry, managing video conferencing, processing financial requests, and assisting with annual performance reviews and surveys.
Key focus areas include Provides administrative support for the CEO and other A-team members, Manages Medical Staff Credentialing files, all the contracts and agreements, and Maintains agendas and records the minutes for Medical Staff, Community Health Board and Critical Access Advisory meetings.
Successful candidates bring High School Graduate Or Equivalent and One-Year Formal Secretarial Program Or Equivalent. Important skills include Kronos, Telemedicine, Microsoft Word, Excel, PowerPoint, and Visio.
Skills & qualifications
Skills
Qualifications
Full job description
Employment Type:
Full time
Shift:
Day Shift
Description:
Position Purpose:
The Administrative Assistant provides administrative support for the Chief Executive Officer, and other Administration Team members. Duties performed include managing the Medical Staff Credentialing Files and all Contracts and Agreement files, including the Contracted Staff files. The AA maintains the agendas and records the minutes for the Medical Staff, Community Health Board and Critical Access Advisory Meetings.
What you will do:
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Provides administrative support for the CEO and other A-team members.
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Manages Medical Staff Credentialing files, all the contracts and agreements.
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Maintains agendas and records the minutes for the Medical Staff, Community Health Board and Critical Access Advisory meetings.
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Maintains Emergency Department Provider Schedule, the Administration Call Calendars, the Leadership Huddle Leader Calendar, the ER Time Study Log and the CRNA sign in Log.
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Maintains and enters Data into "Kronos" for payroll
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Maintains video conferencing programs through Telemedicine.
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Prepares and submits Check Requests, processes P-Card usage.
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Arranges for annual performance reviews for managers by organizing review packets, managing and distributing peer review material in advance as requested.
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Completes Iowa Hospital Association, American Hospital Association and various surveys as requested by CEO, CNO or other managers.
Hours/Schedule:
- Full Time/Days
Minimum Qualifications:
Education:
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High School graduate or equivalent required.
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Completion of one-year formal secretarial program or equivalent required.
Experience:
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Demonstrated proficiency in office equipment usage, including word processing/personal computer software.
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Three years of work experience in a secretarial setting, preferred.
Special Skills and Competencies:
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Knowledge and proficiency in the use of word processing and spreadsheet software, e.g., Word, Excel, PowerPoint and Visio.
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Self-motivated, detailed-orientated individual able to work with minimum supervision.
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Ability to shift priorities to meet deadlines.
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Ability to exhibit customer service focuses in work activities.
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Ability to respect confidentiality of information pertaining to patients, medical staff, employees, guests or medical center operations.
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Ability to handle stress and a demanding workload.
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Ability to work on multiple projects at one time.
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Ability to deal sensitively and tactfully with others.
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Ability to work with diverse audiences (e.g. board members, network administrators, physicians, public, etc.)
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran
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