Executive Assistant & Office Manager (Bangalore)
Most applications go out cold — see where you stand first. No sign-up to start.
Don't just apply. Show up ready.
Olive works from this exact posting — no sign-up to start.
At a glance
Job overview
Mythic is hiring an Executive Assistant & Office Manager (Bangalore). Mythic is seeking a highly organized and proactive Executive Assistant / Office Manager to establish and manage its new Bangalore office. This role involves supporting senior leadership with calendar and time management, travel logistics, and communication, while also overseeing daily office operations, facilities coordination, and team event planning. The ideal candidate will anticipate needs, create structure, and ensure smooth operations in a dynamic environment.
Key focus areas include Own complex calendars for senior leadership, prioritizing meetings and resolving conflicts, Plan and coordinate detailed travel itineraries, including flights, accommodations, and logistics, and Manage expense reporting for senior leadership.
Successful candidates bring 5+ Years Supporting Executives, 5+ Years Office Operations Management, and 5+ Years High-Responsibility Administrative Role. Important skills include Calendar & Time Management, Travel & Logistics Planning, Communication & Gatekeeping, Meeting Preparation, Anticipation & Problem-Solving, and Office Operations Management. Preferred (not required): Event Planning, Workplace Experience Background, Budgeting, and Expense Tracking.
Skills & qualifications
Skills
Qualifications
Full job description
We’re opening a new office in Bangalore and are looking for a highly organized, proactive Executive Assistant / Office Manager to help build and run it day-to-day. This is a ‘Work from office’ role supporting senior leadership while also owning office operations. The right person will be a strong operator who anticipates needs, creates structure, and keeps things running smoothly in a fast-moving environment.
Key Responsibilities Executive Support
Calendar & Time Management: Own complex calendars for senior leadership, proactively prioritizing meetings, resolving conflicts, and ensuring time is aligned with business priorities
Travel & Logistics: Plan and coordinate detailed travel itineraries, including flights, accommodations, and on-the-ground logistics; manage expense reporting
Communication & Gatekeeping: Serve as a trusted point of contact, managing inbound communication with professionalism and discretion while protecting executive time
Meeting Preparation & Follow-ups: Prepare agendas, materials, and presentations; capture notes and drive follow-through on key action items
Anticipation & Problem-Solving: Proactively identify needs, surface issues early, and propose solutions without requiring detailed direction
Office Management
Office Operations: Build and manage day-to-day office systems, including vendor relationships, supplies, mail, and general logistics
Facilities Coordination: Act as the primary liaison with building management for maintenance, repairs, and overall office environment
Culture & Experience: Plan and execute team events, onboarding experiences, and in-office rituals that create a positive and productive environment
Technology & Tools: Support basic IT and office tech needs; troubleshoot issues and help implement new tools and systems as needed
Process Building: Establish and improve scalable workflows for office operations and administrative support as the office grows
Qualifications
Experience: 5+ years supporting executives, managing office operations, or in a similar high-responsibility administrative role
Ownership & Judgment: Strong sense of accountability with the ability to operate independently, prioritize effectively, and make decisions in ambiguous situations
Organization & Attention to Detail: Exceptional ability to manage multiple priorities without dropping the ball
Discretion: High level of integrity and professionalism when handling confidential information
Tech-Savvy: Proficiency with Google Workspace and Microsoft Office; comfortable learning and implementing new tools (e.g., Slack, Confluence, Jira)
Communication: Clear, concise written and verbal communication skills
Adaptability: Thrives in a fast-paced, evolving environment and is willing to roll up sleeves across a range of tasks
Nice to Have
Experience supporting Sr management
Experience opening or scaling an office
Event planning or workplace experience background
Exposure to budgeting, expense tracking, or basic bookkeeping
Why This Role This is an opportunity to play a foundational role in building a new office while working closely with leadership. You’ll have significant ownership, visibility, and the chance to shape how the Bangalore office operates as it grows.
You've read the whole posting — now see how you match it.