Student Financial Aid Counselor II

Job Title

Student Financial Aid Counselor II

Agency

Prairie View A&M University

Department

Student Financial Aid

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

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Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

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Please Note: The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Under general supervision and as part of the CARE team, the Student Financial Counselor II will provide outreach, literacy, and counseling to students and parents about financial aid programs, eligibility requirements, financing options, and student account related questions. As a collaborative group, they work closely with the Executive Director and Associate Director and are responsible for the development and implementation of policies, procedures, and communication plans to ensure that Office and University wide goals are successfully met.

Responsibilities:

• Provides day-to-day case management, advisement, and counseling to students and parents about financial aid programs. Provide holistic approach to counseling and case management for students (and parents) which includes: affordability, costs of education, financial awareness, campus resources, and payment options. Provides clear, accurate, and personalized support to help students and families navigate the complex financial aid application processes. Coordinate application follow-up activities for new students, including FAFSA completion, application document completion and verification completion with the intent to assist student with early as possible completion of their financial aid application.

• Have direct contact with students and parents on an appointment, walk-in basis, and over the phone and other communication platforms. Performs outreach (phone calls, e-mails, text messaging campaigns, events, etc.) to current and prospective students who need assistance navigating their bills, financial aid renewal, refunds, etc.

• Conducts events and outreach/retention programming to engage with students, and to help ensure the on-time renewal of financial aid. Work closely with the leaders of the other areas of the CARE team members and CARE leadership (Academic Advising and Career Services) to ensure that programming and outreach conducted is uniform, cohesive, integrated, personalized to target audiences, and aligned with institutional objectives. Partner with academic advisor to suggest various academic strategies to help a student meet the financial aid satisfactory academic progress requirements for the retention of aid.

• Works with leadership and colleagues to determine the needs for outreach programs, projects, activities, and in-person/virtual services and identifies and advocates for best practices that enhance students' experiences. Conducts Financial Aid 101 workshops, Financial Literacy trainings, High School Financial Aid Nights, and other events throughout the year. Facilitate a non-credit financial literacy course available to students in both a synchronous and asynchronous format. Collaborate with campus partners, such as the Center for Student Success and Career Services to extend the reach, impact, and network of support for students and families.

• ​​Performs other duties as assigned.

Required Education & Experience:

• Bachelor’s degree or an equivalent combination of training and experience.

• One year of related experience working in higher education including exposure to admissions and financial aid or case management in a related field.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Knowledge of financial aid counseling, verification, rules and regulations

• Ability to multitask and work cooperatively with others.

• Ability to work individually or as a team.

• Ability to organize and make decisions.

• Knowledge of the customer service and outreach processes as they pertain to the financial aid department in a higher education environment, and of the related trends, issues, and accepted practices.

• Ability to write precise, well-organized emails and letters while using appropriate vocabulary and grammar. Ability to deal effectively with a wide variety of individuals and situations requiring diplomacy, friendliness, poise and firmness.

• Strong organizational skills and ability to prioritize work and meet deadlines.

• Ability to apply thorough knowledge of policies to a variety of individual situations. Recommends procedures to ensure compliance.

• Ability to work with people. Utilizes excellent constituent service skills with all interactions. Work accurately with high volume and instill similar standard with the counseling unit.

• Skill in effectively analyzing and interpreting policies, practices, and guidelines with strict attention to detail in all areas of work.

• Thorough knowledge of policies, regulations, and practices with student records services.

• Strong problem identification, critical thinking, and problem solving skills; judgment and decision-making ability.

• Ability to assess processes and implement improvements. Strong written and verbal communication skills.

• Active listening skills. Customer service orientation. Interpersonal skills.

• Thorough knowledge of particular Financial Aid core functions.

Preferred Qualifications:

• Thorough knowledge of common University-specific computer application programs.

• Thorough knowledge of advising and counseling techniques.

• Thorough knowledge of University policies, processes, and procedures and of Federal and State laws pertaining to the privacy rights of students and access to student information.

• Thorough knowledge of BANNER software and its components.

• Thorough knowledge of third-party software (NSLDS. COD, CPS, Awards Management/Blackbaud, etc.) .

Special Requirements:

• Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of five years of experience.

• Job Posting Close Date:

• 08/17/2026

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System.  The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston.

For more information, visit www.pvamu.edu .

Your career opportunities with a “University of the First Class” begins here!

Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

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