Building Management Specialist

Summary

This position is located in the HST Branch, Building Management Division, Office of Facility Management Services, Managing Director of Real Property in the Directorate of Domestic Operations and Emergency Services, Bureau of Administration (A/DOES/RP/FMS/BM/HST), in the U.S. Department of State (DOS). The position serves as a Building Management Specialist in BM in exercising duties carrying out the organization's building operations and acting as a Contracting Officer's Representative (COR).

Duties

• Provides appropriate office space and essential building services for the building occupants, directs building management programs and directly manages or assists in managing the operation of the building(s) and their surrounding property.
• Participates in the development of plans and monitors schedules for the building(s) maintenance and repair programs, and maintains constant contact with personnel occupying the buildings.
• Maintains active COR training and certification, and serves as a COR FAC COR Certified Acquisition Professional in monitoring the work of contractors to ensure adequacy of work and services received.
• Approves all purchases for materials and services ordered against FMS accounts, adheres to Foreign Affairs Handbook (FAH) and FAR financial guidance and uploads all deliverables into the ILMS e-File system.
• Collaborates with FMS Budget Analysts in the development of annual and multi-year Zero-Based Budgets and maintains oversight of budgets for the assigned facilities and projects.

Qualifications

Applicants must meet all the required qualification requirements described below by the closing date of this announcement. NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Applicants must have 1 year of specialized experience equivalent to the GS-12 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Qualifying specialized experience must demonstrate the following: Experience with contract administration, including, writing Statements of Work, independent fee estimates, monitoring contractor performance and adherence to work specifications while tracking milestones Experience with preventative maintenance and facility condition management for an inventory of buildings, conducting assessments to determine the condition of structures, identify costs to cure, and life-cycle requirements Experience with building operation and maintenance to ensure effectiveness and efficiency of building operations including automated systems, mechanical equipment, electrical systems, plumbing systems, pneumatic systems, HVAC systems, and other equipment and building systems Experience in one of the following: automated systems, mechanical systems, electrical systems, plumbing systems, pneumatic systems, HVAC systems, and other equipment and building systems There is no substitute of education for specialized experience for the GS-13 position.

Education

Education requirements do not apply to this vacancy announcement. How You Will Be Evaluated

A review of your resume will be conducted and compared against your responses to the crediting plan questions to determine if you are qualified for this job. Applicants who meet the minimum qualification requirements, as described in the “Qualifications” section of this announcement, will be assigned a score between 70 and 100. The evaluation process consists of an online assessment and a subject matter expert resume review of applicants found to be among the top qualified candidates based on the crediting plan assessment. Resumes longer than two pages will be deemed ineligible and will not be considered further. Responses to questions that are not fully supported by the information in your resume may result in adjustments to your rating. Your qualifications will be evaluated on the following competencies: Knowledge of building management operations that include the details of mechanical and building maintenance. Knowledge of FAR Simplified Acquisition procedures required to prepare and award small purchase contracts within the position's delegated authorities. Ability to work effectively with civic groups, private and public agencies and a variety of city officials and planning commission representatives Ability to analyze trends and evaluate various aspects of income and expense programs for their cost-effectiveness and profitability in the assigned building(s) and properties. Knowledge of A&E drawings, and their relation to end user requirements for ergonomics, safety and productivity measures, needed to promote safe, healthy and comfortable environments for the building occupants. Ability to communicate effectively, orally and in writing In describing your experience, please be clear and specific. We do not make assumptions regarding your experience. Overstating your qualifications and/or experience in your application materials may result in your removal from consideration. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview. Qualified non-competitive candidates must be deemed best qualified based on the applicant assessment in order to be referred to the hiring official for further consideration and possible interview. Resume review: Subject matter experts (SMEs) will review your resume to determine your qualifications for this position based on the required specialized experience. Your resume should demonstrate how you meet all aspects of the specialized experience statement. SMEs will not review additional information beyond your resume (e.g., links embedded in your resume will not be opened.). If meeting basic qualifications through education only or a combination of education and experience, applicants will not be referred to the SME panel but will be reviewed by the HR Specialist for referral. Agency Career and Interagency Career Transition Assistance Program (CTAP and ICTAP) candidates must be considered well-qualified for the position and submit the supporting documents listed under the required documents section of this job announcement to receive consideration for selection priority. To be considered well-qualified, in addition to earning a score of 85 or above and meeting minimum qualifications, candidates must demonstrate proficiency in some, but not all of the major aspects of the position. You may preview questions for this vacancy. Other Information

To request a reasonable accommodation for additional time on the timed sections of the assessment, please submit your request using the “Request a Reasonable Accommodation” button within the Assessment Application. For all other reasonable accommodations at the U.S. Department of State, please contact the Office of Accessibility and Accommodations (OAA) at [email protected]. OAA is responsible for reviewing and adjudicating reasonable accommodation (RA) requests for the Assessment Battery being used for this announcement. The following applies to all RA requests: RA requests cover additional time on timed sections only. Applicants submitting a RA request MUST attach supporting medical documentation signed by a licensed, treating medical provider. The documentation should describe the nature, severity, and expected duration of the condition, identify the relevant medical condition or diagnosis, and explain the basis for the requested extension. RA requests that do not contain supporting medical documentation attachments at the time of initial request may be subject to further review. Note: the following documents do not, on their own, qualify for automatic approval of the RA request: Schedule A letters, VA benefits letters, or SSA letters. Applicants MUST submit their application before the vacancy closes, even if pending an accommodation decision. Applicants are encouraged to carefully follow instructions related to medical documentation provided in the vacancy announcement prior to beginning the RA process. Applicants will have 48 hours after their RA request is adjudicated to complete the assessment battery. Scores generated after the allotted timeframe will not be admissible and the applicant will not be considered further for the vacancy. If a different type of RA is needed, please contact OAA directly at [email protected]. If eligible, situational telework agreements may be permitted with supervisory approval. Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to other similar positions in other Bureaus/Offices in the Department for up to 240 days and may require a higher or lower security clearance. Telework eligibility and security clearance requirements may vary for such similar positions. Agency & Interagency Career Transition Assistance Program (CTAP & ICTAP): View OPM's CTAP & ICTAP eligibility website for more information. You must be rated in the Well-Qualified category and submit supporting documents under the required documents section of this announcement to receive selection priority consideration. To be considered Well-Qualified applicants must: score an 85 or above, meet Minimum Qualifications, and demonstrate proficiency in some, but not all major aspects of the position.