Executive Assistant (3137)
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At a glance
Requirements
Credentials this posting asks for.
Job overview
US Heart and Vascular is hiring an Executive Assistant (3137). US Heart & Vascular is seeking a highly organized, detail‑driven Executive Assistant to support the Leadership Team in Tucson, AZ. The role involves providing high‑level administrative and organizational support, coordinating meetings and schedules, managing physician invoicing and reconciliation, preparing practice metrics reports, and overseeing office supplies and vendor needs in a fast‑paced healthcare environment.
Key focus areas include Provide high-level administrative and organizational support to the Leadership Team, coordinating meetings, schedules, and follow‑up., Manage physician invoicing and reconciliation for hospital call coverage and physician reads., and Prepare monthly practice metrics reports and support ad hoc operational data requests..
Important skills include General Administrative Support, Organizational Skills, Reconciliation, Financial Management, Microsoft Office, and Communication Skills.
Skills & qualifications
Skills
Qualifications
Full job description
Executive Assistant (3137) Pima - Business Office Main - Tucson, AZ 85704 Overview Education Level Associates Degree Category Other Positions Description We're Hiring: Executive Assistant
Pima Heart and Vascular | U.S. Heart & Vascular | Tucson, AZ
Pima Heart and Vascular, part of U.S. Heart & Vascular (USHV), is looking for a highly organized, detail-driven Executive Assistant to support our Leadership Team in Tucson, AZ. If you thrive in a fast-paced healthcare environment and enjoy being the person who keeps everything running smoothly, we want to hear from you.
Department: Operations Reports To: Regional President FLSA Status: Exempt
WHAT YOU'LL DO
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Provide high-level administrative and organizational support to the Leadership Team, coordinating meetings, schedules, and follow-up.
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Manage physician invoicing and reconciliation for hospital call coverage and physician reads.
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Prepare monthly practice metrics reports and support ad hoc operational data requests.
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Coordinate provider onboarding and physician candidate interviews, travel, and scheduling.
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Oversee office supplies, facilities coordination, and vendor/building-service needs.
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Handle mail, shipping, and secure routing of financial documents and payments. WHAT WE'RE LOOKING FOR
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3–5 years of executive, administrative, or healthcare operations support experience preferred.
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Experience supporting senior leaders and/or physicians strongly preferred.
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Comfortable with invoicing, reconciliation, and basic financial administration.
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Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
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Exceptional organization, discretion, and communication skills — and a calm, can-do attitude under pressure. WHY JOIN US
You'll be a trusted right hand to leadership and a key link between physicians, staff, and partners — playing a vital role in a growing cardiovascular practice that's making a real difference for patients across Tucson.
Apply today to join Pima Heart and Vascular / U.S. Heart & Vascular in Tucson, AZ
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