Project Assistant
Most applications go out cold — see where you stand first. No sign-up to start.
Don't just apply. Show up ready.
Olive works from this exact posting — no sign-up to start.
At a glance
Job overview
IMC Construction is hiring a Project Assistant. The Project Administrator provides critical administrative, documentation, and communication support for construction projects. This role partners with project managers, field teams, owners, design teams, and subcontractors to maintain accurate records, streamline workflows, and support project delivery from preconstruction through closeout.
Key focus areas include Prepare, edit, distribute, track, and file project correspondence including letters, memos, reports, drawings, and specifications., Manage construction documentation such as Letters of Intent, Subcontract Agreements, Purchase Orders, Change Orders, Owner Change Orders, CCDs, Owner Reports, invoices, meeting minutes, submittals, and RFIs., and Maintain document control systems to ensure accuracy, compliance, and accessibility..
Successful candidates bring College Degree and 3-5 Years Administrative Assistant Experience. Important skills include Interpersonal Skills, Communication, Organizational Skills, Microsoft Word, Excel, and Microsoft Outlook. Preferred (not required): Project Management Related Software and Procore.
Skills & qualifications
Skills
Qualifications
Full job description
Position Summary
The Project Administrator provides critical administrative, documentation, and communication support to ensure the successful execution of construction projects. This role partners closely with project managers, field teams, owners, design teams, and subcontractors to maintain accurate records, streamline workflows, and support project delivery from preconstruction through closeout.
Key Responsibilities
Prepare, edit, distribute, track, and file project correspondence including letters, memos, reports, drawings, and specifications.
Manage construction documentation such as Letters of Intent, Subcontract Agreements, Purchase Orders, Change Orders, Owner Change Orders, CCDs, Owner Reports, invoices, meeting minutes, submittals, and RFIs.
Maintain document control systems to ensure accuracy, compliance, and accessibility.
Coordinate hard‑copy printing and material distribution for field staff as needed.
Support project closeout and punch‑list activities in collaboration with the project team.
Assist the CM, PM, APM, and Superintendent with all documentation, communication, and organizational needs.
Provide administrative support to Owners, Design Teams, and Subcontractors.
Support the Preconstruction/Estimating Department with subcontractor prequalification and CCIP verification (enrolled and excluded).
Provide receptionist backup, process incoming mail, and perform additional duties as assigned.
Why Join Us
Play a key role in supporting high‑impact construction projects
Collaborative, team‑oriented work environment
Opportunity for professional growth and expanded responsibility
-
College degree or 3-5 years administrative assistant experience .
-
Excellent interpersonal, communication and organizational skills.
-
Proficient in Microsoft Word, Excel and Outlook. Experience with project management related software, i.e. Procore is a plus.
You've read the whole posting — now see how you match it.