Project Estimator

Job Description

The Mechanical Estimator is responsible for preparing accurate and competitive cost estimates

for mechanical construction projects, including HVAC, plumbing, process piping, and related

systems. This role supports preconstruction efforts by analyzing project documents, performing

quantity takeoffs, and developing pricing that aligns with company standards and project

requirements. The Mechanical Estimator collaborates with internal teams and external partners to

ensure timely and complete bid submissions.

Key Responsibilities

Estimating & Cost Development

• Review and interpret project plans, specifications, bid documents, and addenda.

• Perform detailed quantity takeoffs for mechanical systems including HVAC, piping,

plumbing, and equipment.

• Develop accurate labor, material, equipment, and subcontract cost estimates.

• Utilize estimating software and databases to prepare cost proposals and budgets.

• Maintain current pricing for materials, labor rates, and subcontractor costs.

Bid Preparation & Proposal Development

• Prepare complete and organized bid packages, including scope clarifications and

assumptions.

• Coordinate with vendors and subcontractors to obtain competitive pricing.

• Analyze bid documents to ensure compliance with project requirements.

• Submit bids within required timelines while ensuring accuracy and completeness.

• Assist in value engineering efforts to optimize project cost and constructability.

Project Collaboration

• Work closely with project managers, engineers, and operations teams during

preconstruction.

• Participate in bid review meetings and provide input on pricing and scope.

• Support handoff meetings to operations following project award.

• Communicate effectively with clients, contractors, and suppliers regarding scope and

pricing.

Risk Review & Documentation

• Identify scope gaps, inconsistencies, and risks within project documents.

• Document assumptions, exclusions, and clarifications within estimates.

• Maintain well-organized estimating files and records for future reference.

Continuous Improvement

• Support process improvements in estimating workflows and tools.

• Assist in developing standardized templates and procedures.

• Stay informed on industry trends, materials, and construction methods.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Education & Experience

• Bachelor’s degree in Construction Management, Mechanical Engineering, or related field

(preferred), or equivalent experience.

• 3–7+ years of experience in mechanical estimating or related construction role.

• Experience with process mechanical projects preferred.

Technical Skills

• Proficiency in estimating software (e.g., Trimble, QuickPen, Bluebeam, or similar).

• Strong ability to read and interpret construction drawings and specifications.

• Knowledge of HVAC, piping, and plumbing systems and construction practices.

• Familiarity with labor productivity, cost control, and budgeting techniques.

Core Competencies

• Strong analytical and mathematical skills.

• High attention to detail and accuracy.

• Ability to manage multiple bids and deadlines simultaneously.

• Effective communication and collaboration skills.

• Problem-solving mindset with focus on cost efficiency and constructability.