STAFF ASST

Description:

Staff Assistant

Department of Family & Support Services

Contracts

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary starts at $68,616

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on 08/31/2026

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and perform related duties as required

ESSENTIAL DUTIES

• Review licensing and compliance documentation from delegate agencies

• Follow up communication with delegate on required items for contracting

• Analytical review of contracting data for executive management reporting

• Development of meeting events and management of calendar

• Supporting training and technical assistance sessions

• Communication to internal and external contacts

• Data management of contract data in contract management system

• Organization and filing of IGA, MOU and any non-delegate contracts

• Compile status reports for reporting to executive management

• Delivery and filing of signed agreements by the Commissioner

• Coordination of communication and activities with the Contracts, IT and Programmatic Monitoring Units.

• Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel requirements and performance standards.

• In order to increase operating efficiency; develops, implements and monitors departmental policies and procedures.

• Coordinates and provides administrative support in departmental operations.

• Develops plans for long-term organizational goals.

• Plans and coordinates management activities to ensure the efficient operation of the executive office.

• Communicates critical matters to appropriate departmental staff.

• Acts a liaison for management at meetings, committees and field assignments as needed.

• Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations.

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Address: 1615 W. Chicago Ave

Hours: Monday - Friday

9:00 am – 5:00 pm

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor's degree or higher in Business Administration, Public Administration or a related field, plus one (1) year of administrative experience

Should the above criteria not be fulfilled, the following options are acceptable:

• Five (5) years of administrative work experience

• Graduation from an accredited college with an Associate’s degree in Business Administration, Public Administration or a directly related field, plus three (3) years of administrative work experience

Selection Criteria

This position requires applicants to complete an interview which will include an assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview process will be selected.

For information about City of Chicago employee benefits, please click here

For information about City of Chicago salaries and job titles, please click here (https://www.chicago.gov/content/dam/city/depts/dhr/supp\_info/JobClassification/2025\_Classification\_and\_Pay\_Plan.pdf)

Application Evaluation : Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

Commitment to Diversity : To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes, please click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor