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At a glance
Job overview
Plano ISD (TX) is hiring an Assistant Registrar -Senior High. The Assistant Registrar provides assistance to the Registrar in maintaining and distributing accurate student academic records and credentials, handling transcript requests, managing enrollment data, and supporting filing and fee processes while communicating effectively with parents, staff, and administrators.
Key focus areas include Assist in evaluating academic records for transfer students, Send official transcripts and records upon request, and Maintain student enrollment records and Alpha Listing.
Successful candidates bring High School Diploma Or Equivalency and Previous Experience In Public Education Environment. Important skills include Effective Communication, Interpersonal Skills, Personal Computer, Microsoft Word, Excel, and Database. Preferred (not required): TEAMS Records System.
Skills & qualifications
Skills
Qualifications
Full job description
Pay Grade: 735 (Min $16.85 per hr) Work Days: 216
Primary Purpose:
Responsible for providing assistance to the Registrar in maintaining, distributing, assuring accuracy of all student academic records and credentials Qualifications: Education/Certification:
High school diploma or equivalency Special Knowledge/Skills:
Effective communication (verbal and written) and interpersonal skills Ability to use personal computer and software such as word, excel, database Proficient in typing, word processing, file maintenance Excellent organizational skills and able to multi-task Experience:
Previous experience in public education environment Familiarity with TEAMS records system (preferred) Major Responsibilities and Duties:
Assist in the evaluation of academic records for students entering PISD from other districts, states, countries Upon written request, send official transcripts and school records to other school districts, colleges, universities, or scholarship center Send, receive, and request student records for students going to or coming from Texas schools via TRex Maintain records of student enrollment; entries, withdrawals, transfers and re-entries Maintain Alpha Listing of students during school year with notations as to No Shows, entries, withdrawals and grade level changes Assist Registrar in organization of beginning and year-end filing and folder maintenance\ Assist in the intake and organization of records arriving from feeder schools Assist Registrar in the preparation and mailing of Final transcripts to colleges and universities Maintain daily record of transcript fees; also responsible for the weekly balancing and deposit of transcript funds Work with the Finance department to maintain records of students who owe money for books, library fines, and equipment Work closely with the counseling receptionist and secretary in keeping student files updated with personal information changes, on scholarship opportunities and applications, and on TAKS, ACT, SAT and AP labels Communicate effectively, both written and verbally with parents, students, staff and other Administrators Perform other tasks that may be assigned by the Administration and / or supervisor Follow attendance policy as assigned by supervisor Follow all rules, regulations, and policies of Plano ISD and all directives from supervisors Equipment Used:
Computer, printer, copier and fax Working Conditions: Mental Demands:
Ability to maintain emotional control under stress; ability to work with frequent interruptions Physical Demands/Environmental Factors:
Frequent standing, stooping, bending, kneeling, pushing, pulling; prolonged use of computer and other repetitive hand motions; some lifting, may be up to 50 pounds
SM071626
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