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Part-time Administrative Assistant

Part-time

The Salvation Army (Western Territory)

Hayward, CAPart-timeNo compensation foundPosted 3w agoVerified open 5 days ago
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At a glance

Compensation
No compensation found
Location
Hayward, CA
Schedule
Part-time
Work Authorization
Not specified

Requirements

Credentials this posting asks for.

Valid California Class C Driver LicenseCompletion Of Salvation Army Vehicle Course Training

Job overview

The Salvation Army (Western Territory) is hiring a Part-time Administrative Assistant. The Salvation Army seeks a part‑time Administrative Assistant to provide clerical support to officers and staff at the Hayward Corps office. The role involves handling accounts payable/receivable, payroll processing, supply monitoring, filing, correspondence, phone duties, and backup for social services, requiring strong multitasking and Microsoft Office proficiency.

Key focus areas include Process accounts payable and receivable through AP workflow, Input bi‑weekly payroll, and Monitor supplies and notify supervisor to reorder.

Successful candidates bring High School Diploma Or GED, Valid California Class C Driver License, and Ability To Drive A Salvation Army Vehicle. Important skills include Microsoft Office, Read, Analyze, And Interpret Common Scientific And Technical Journals, Read, Analyze, And Interpret Financial Reports, Read, Analyze, And Interpret Legal Documents, Respond To Common Inquiries Or Complaints From Customers, and Work Well Under Pressure. Preferred (not required): Accounts Payable And Receivable, Process Payroll, Monitor Supplies, and Organize Files.

Skills & qualifications

RequiredNice to have

Skills

Microsoft OfficeRead, Analyze, and Interpret Common Scientific and Technical JournalsRead, Analyze, and Interpret Financial ReportsRead, Analyze, and Interpret Legal DocumentsRespond to Common Inquiries or Complaints From CustomersWork Well Under PressureMeet DeadlinesAccounts Payable and ReceivableProcess PayrollMonitor SuppliesOrganize FilesType LettersAnswer Phone CallsTake MessagesOperate TelephoneOperate ComputerProcess Written InformationProcess Visual InformationProcess Verbal InformationOperate Basic Office EquipmentOperate PCOperate Fax MachineOperate CalculatorOperate CopierOperate PrinterAP WorkflowTSAMMComputer OperationTelephone OperationBasic Office Equipment OperationRead and Analyze Technical DocumentsCustomer Inquiry Response

Qualifications

High School Diploma or GEDCollege DegreeValid California Class C Driver LicenseMust Be 21+Authorize CA DMV Pull Notice ProgramCompletion of Salvation Army Vehicle Course TrainingLife Experience in Administrative Assistant WorkAbility to Lift Up to 25 Lbs

Full job description

The Salvation Army Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

A. BASIC PURPOSE The purpose of this position is to provide administrative and clerical support to the Officers and staff of the Hayward Corps office. This position must be capable of multi-tasking and have an in-depth knowledge of Microsoft Office.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Accounts payable and receivable function through AP Workflow.
  2. Process and input bi-weekly payroll.
  3. Monitor supplies and notify supervisor to reorder as necessary.
  4. Statistics and Gifts-in-Kind paperwork.
  5. Learn how to and input TSAMM.
  6. Human resources and volunteer resources paperwork.
  7. Organize files and filing.
  8. Type letters, memos, minutes, etc.
  9. Answer phone calls and take messages.
  10. Be prepared to back up Social Services work as needed.
  11. Bellringing Kettle input.
  12. Bellringing Kettle payroll.
  13. Kettle and other deposits.
  14. Other duties when needed and assigned.

C. KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS REQUIREMENTS

  1. High School diploma or GED.
  2. College degree preferred.
  3. Life experience in Administrative Assistant work.
  4. Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
  5. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
  6. Must possess a valid California Class C Driver License, and ability to drive a Salvation Army vehicle
  7. Must be 21 years or older.
  8. Authorize The Salvation Army to add name to the CA DMV Pull Notice Program
  9. Complete The Salvation Army vehicle course training.
  10. Ability to work well under pressure and meet deadlines.

D. PHYSICAL REQUIREMENTS:

  1. Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis.
  2. Ability to grasp, push, and/or pull objects.
  3. Ability to reach overhead.
  4. Ability to operate telephone.
  5. Ability to lift up to 25 lbs. for administrative positions.
  6. Ability to operate a computer.
  7. Ability to process written, visual, and/or verbal information.
  8. Ability to operate basic office equipment and tools PC, Fax Machine, Telephone, Calculator, Copier, Printer.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.

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