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Administrative Assistant

Stahlbush Island Farms

Corvallis, ORFull-timeNo compensation foundPosted 5mo agoSeen in employer's feed 3 days ago
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At a glance

Compensation
No compensation found
Location
Corvallis, OR
Schedule
Full-time
Work Authorization
Not specified

Requirements

Credentials this posting asks for.

Valid Oregon Driver's License

Job overview

Stahlbush Island Farms is hiring an Administrative Assistant. The Administrative Assistant provides personal and business support to company executives, including the President, COO, Director of Industrial Sales, Chief Sales & Marketing Officer, and Co-Owner. This role involves managing schedules, coordinating travel, assisting with confidential matters, and performing administrative and light accounting functions. The assistant will also handle customer and vendor communications and special projects.

Key focus areas include Assist with confidential matters in business and personal support as directed, Assist in managing schedules for the President, CMO, and Director of Industrial Sales & Marketing, and Provide support with customers, vendors, and business contacts for project coordination.

Successful candidates bring 5+ Years Executive Administrative Experience and Valid Oregon Driver’s License. Important skills include Confidentiality, Microsoft Word, Microsoft Outlook, Excel, PowerPoint, and Quicken. Preferred (not required): Patience and Tact.

Skills & qualifications

RequiredNice to have

Skills

ConfidentialityMicrosoft WordMicrosoft OutlookExcelPowerPointQuickenProofreadingGrammar SkillsProject ManagementPatienceTact

Qualifications

5-10 Years Executive/Personal Administrative Assistant ExperienceValid Oregon Driver's LicenseMeet Insurability RequirementsAssociate's or Bachelor's Degree or Equivalent Experience

Full job description

The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”.

Outcomes

  • Assist with confidential matters both in business endeavors and personal support as directed.

  • Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US.

  • Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation.

  • Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed.

  • Screen incoming calls, correspondence and responds independently when possible.

  • Perform both personal and business special projects as assigned.

  • Frequently handles calls from/contacts with confused and upset people, patience and tact is required.

  • Maintain an extremely high level of confidentiality.

  • Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries.

  • Perform other duties as assigned.

Minimum Qualifications

  • Associates or Bachelor’s degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities.

  • Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken.

  • Excellent proofreading, grammar skills, and project management.

  • 5 to 10 years of experience as an executive/personal administrative assistant.

  • Must have a valid Oregon driver’s license and meet the insurability requirements of the company.

Schedule

  • Monday – Friday, 8 am - 5 pm

The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws.

Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities.

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