Administrative Assistant Onsite (8am to 5pm)
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At a glance
Job overview
LSI Solutions is hiring an Administrative Assistant Onsite (8am to 5pm). LSI Solutions seeks a passionate Administrative Assistant to provide technical administrative support to the Business Systems department in Victor, NY. The role involves arranging meetings, managing documents, handling purchase orders, supporting HR tasks, and maintaining confidential information while ensuring accurate data entry and effective communication.
Key focus areas include Arrange and set up materials for departmental, executive and company‑wide meetings, Prepare and maintain documents, reports and presentations for production meetings and department reviews, and Organize and file operations‑related documentation.
Important skills include Microsoft Outlook, Microsoft Office Suite, Document Control Procedures, and Data Entry into Spreadsheets. Preferred (not required): CAD/Vault, ERP Systems, Technical Reading Comprehension, and Multi‑Tasking.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Full Time
Victor, NY, US
LSI SOLUTIONS® founded in 1986, located in beautiful Victor, New York, is a dynamic and growing medical device company with over 500 employees dedicated to advancing minimally invasive surgical instruments through research, development, manufacturing, and marketing. We have doubled in size in just the last 4 years! The LSI Campus includes 10 buildings (170,000+ sq ft) on 95 meticulously cared for acres.
We are searching for passionate people looking to make a difference in the medical device industry. By joining LSI SOLUTIONS® an ISO 13485 certified company, you will become part of as energetic team working together to relentlessly pursue better patient outcomes with state-of-the-art devices. After all, our customer is ultimately the patient.
POSITION TITLE: Administrative Assistant
SHIFT HOURS: (8am to 5pm)
LOCATION: Onsite at LSI Solutions in Victor, NY
PAY RANGE: $24.00/hour to $33.00/hour
JOB SUMMARY: This position will provide technical administrative support to the Business Systems department.
ESSENTIAL FUNCTIONS:
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Arrange and set up materials for departmental, executive and company-wide meetings.
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Prepare and maintain documents, reports and presentations for production meetings and department reviews.
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Organize and file operations-related documentation.
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Complete and track status of document change requests for the department.
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Guide others through document control procedures and workflows as needed.
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Generate and coordinate Purchase Order Requisitions, follow up with vendors if needed.
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Provide general assistance for projects and activities managed by the Business Systems team.
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Accurately enter data into spreadsheets and other data analysis software.
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Type memos, correspondences, reports, and other documents.
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Facilitate NDAs, both new and renewal.
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Provide assistance with general HR items such as anniversaries, hiring, and onboarding.
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Provide assistance with planning of teambuilding events.
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Maintain privileged company, employee, and executive information in confidence.
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Schedule and manage appointments and meetings using Microsoft Outlook.
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Greet guests in a professional, friendly, hospitable manner.
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Perform customer service functions by answering employee requests and questions.
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Provide general clerical duties including but not limited to faxing, filing and copying.
ADDITIONAL RESPONSIBLITIES:
- All other duties as assigned.
EDUCATION & EXPERIENCE:
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High School diploma or equivalent required.
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Minimum of 2 years’ experience in document control or equivalent required.
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Minimum of 2 years’ experience in a technology or engineering field preferred.
KNOWLEDGE, SKILLS & ABILITIES:
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Read, write and understand technical information and documentation.
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Ability to multi-task and meet deadlines.
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Excellent time management skills.
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High attention to detail.
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Ability to receive both verbal and written instructions.
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Strong verbal and written communication skill.
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Ability to maintain and protect confidential information.
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Able to work independently with minimal supervision.
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Excellent problem-solving abilities.
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Proficient in Microsoft Office Suite.
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Experience with CAD/Vault and ERP systems preferred.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Sitting, standing and/or walking for up to eight hours per day.
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Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
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Frequently required to lift and/or carry from 1-50 lbs.
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Regularly required to talk and/or hear, see, handle, reach, and perform repetitive motion.
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Occasionally required to see color.
LSI SOLUTIONS® BENEFITS INCLUDE:
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Bonus Plan, 401(k) plan with company match, Tuition Assistance, Employee Assistance Program (EAP) and Product Discounts
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15 Paid Holidays, PTO, Sick Time
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Medical, Dental, Vision effective first day of employment
LSI SOLUTIONS® is an equal opportunity employer and does not discriminate based on any legally protected status or characteristic.
Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.
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